Tender Title: Officer Ration
Reference Number: GEM/2025/B/6137789
Issuing Authority
This tender is issued by the Department of Military Affairs, under the oversight of the Ministry of Defence. The department is responsible for ensuring the procurement of essential food items to meet the needs of military personnel.
Scope of Work and Objectives
The primary objective of this tender is to procure a variety of food items, which have been categorized into several products including Cheese Spread, Cornflakes, Custard Powder, Cornflour, Jelly, Horlicks, Bournvita, Tomato Sauce, Pickle, Dog Biscuits, and other related items. The successful bidder will need to ensure the timely supply of these products, meeting the nutritional and quality specifications required by military standards.
Eligibility Criteria
To qualify for this tender, bidders must be legally registered entities capable of supplying the specified food items. Compliance with all relevant regulations and standards set forth by the Ministry of Defence is mandatory. Additionally, bidders must demonstrate previous experience in supplying food products to government or military-related entities.
Technical Requirements
Bidders must adhere to strict technical specifications which include:
- Quality assurance standards applicable to food items.
- Packaging standards that ensure product safety and shelf life.
- Details of source and manufacturing practices to comply with health regulations.
All products must meet the quality standards as stipulated by the applicable food safety regulatory bodies.
Financial Requirements
Bidders are required to submit a detailed financial proposal outlining their pricing for the specified items. This should include the total bid amount and an Earnest Money Deposit (EMD), which serves as a bid security to ensure the seriousness of the proposal.
Document Submission Details
Proposals must be submitted via the designated electronic tendering platform. All necessary documents must be included in the submission, with specified formats being strictly adhered to. Late submissions will not be considered.
Special Provisions
To promote inclusivity, there are provisions favoring Micro and Small Enterprises (MSEs). This includes preferential treatment in the evaluation process and financial support where applicable.
Evaluation Process
The evaluation of bids will be based on a predetermined criterion which includes the pricing, quality, technical compliance, and the bidder’s track record of previous work in similar projects. An evaluation committee will conduct reviews to determine the most suitable bidder.
Delivery Locations
Delivery of the items will be specified during contract award, with various military establishments potentially being included as the drop-off locations. Bidders should plan logistics accordingly.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out through the official channels provided on the tender portal. Clear communication will ensure that all questions are directed appropriately, thereby enhancing the bidding process.
In conclusion, this tender represents a significant opportunity for qualified suppliers of food items to engage with the Department of Military Affairs. Proposals should reflect compliance with the requirement details, showcasing the ability to deliver high-quality food products to support our military personnel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a legal status to operate. Bidders must demonstrate compliance with food safety regulations and possess prior experience in supplying similar food items to government or military sectors. Documentation proving registration and experience must be submitted.
Bidders must submit certificates of compliance with food safety standards, quality assurance certifications, and previous supply contracts. Any necessary licenses required to operate in the food supply industry should also be included to ensure transparency and adherence to standards.
Bids must be submitted electronically through the specified tendering platform. All documents, including the financial proposal and technical specifications, should be uploaded in the formats prescribed in the tender documentation. Detailed submission instructions can typically be found on the tender portal.
The Earnest Money Deposit (EMD) requires bidders to submit a certain percentage of their bid amount as a sign of commitment. This deposit is toward ensuring a serious submission and will be returned upon the conclusion of the tender process for unsuccessful bidders. Successful bidders have this amount adjusted against their performance security.
Yes, there are specific benefits for Micro, Small and Medium Enterprises (MSEs), which include preferential evaluation during the bidding process and potential financial support for compliance with standards. MSE bidders are encouraged to mention their status in the proposal to ensure eligibility for these provisions.
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