Department of Military Affairs Tender by Indian Army (GEM/2025/B/6138327)

Tender Title: Refined Sunflower Oil (V2) (Defence)
Tender Reference Number: GEM/2025/B/6138327
Issuing Authority: Department of Military Affairs, Ministry of Defence

Overview

The Department of Military Affairs within the Ministry of Defence is inviting bids for the provision of Refined Sunflower Oil (V2). This tender aims to procure a total quantity of 20,000 liters of refined sunflower oil, specifically for defence purposes. The successful bidders will be responsible for supplying high-quality products that meet the technical specifications outlined in this document.

Scope of Work and Objectives

The primary objective of this tender is to ensure a consistent and reliable supply of Refined Sunflower Oil for military use. Bid submissions should detail the quantity, quality assurance processes, delivery timelines, and pricing structures. Eligible bidders will demonstrate the capacity to meet the required specifications while adhering strictly to the compliance and quality standards expected by the Ministry of Defence.

Eligibility Criteria

Bidders must meet specific eligibility criteria which include:

• Being a registered entity engaged in the supply of edible oils.
• Demonstrating a proven track record of supplying similar products to government or military institutions.
• Ensuring compliance with all local regulations and standards relevant to food safety and quality.

Technical Requirements

Bidders are required to submit documentation proving:

• Adherence to food quality standards as set by the Food Safety and Standards Authority of India (FSSAI) and relevant military guidelines.
• Certification regarding the oil's refinement process and purity levels must be provided.
• Test reports from accredited laboratories confirming the absence of contaminants or harmful substances.

Financial Requirements

Bidders must provide a complete breakdown of costs associated with their submission, including:

• Detailed pricing per liter of refined sunflower oil.
• Any additional charges related to storage, handling, or delivery must be clearly outlined.
• Bidders must also demonstrate financial stability through submitted financial statements or solvency certificates.

Document Submission Details

All bid submissions must include the following documents:

• Completed bid form with detailed pricing and terms.
• Proof of eligibility, including company registration and relevant certifications.
• Technical documentation as mentioned in the technical requirements section.

Submissions should follow the format specified in the bid instructions and must be delivered electronically or through physical channels outlined by the Ministry of Defence.

Special Provisions

This tender recognizes the significance of empowering Micro, Small, and Medium Enterprises (MSEs). Eligible MSE bidders may receive benefits such as:

• Price preference in the evaluation process.
• Relaxation of financial criteria based on the size and status of the enterprise.

Evaluation Process

The evaluation process will assess bids based on:

• Compliance with technical and financial criteria.
• Pricing competitiveness.
• Past performance and reliability in fulfilling similar contracts.

The evaluation committee will consist of experts from the Defence procurement wing, ensuring that all submissions are thoroughly and fairly assessed.

Delivery Locations

Successful bidders will be required to deliver the refined sunflower oil to designated military facility locations. Specific delivery instructions and timelines will be provided upon contract award.

Contact Information

For further inquiries regarding this tender, interested bidders can reach out to the Department of Military Affairs through the official communication channels provided in the bid documents.