Department of Military Affairs Tender by Indian Army (GEM/2025/B/6133566)
Refined Sunflower Oil (V3) (Defence),Refined Mustard Oil (V3) (Defence)
Tender Timeline
Tender Title: Supply of Refined Sunflower Oil and Refined Mustard Oil
Tender Reference Number: GEM/2025/B/6133566
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites sealed bids for the supply of Refined Sunflower Oil (V3) and Refined Mustard Oil (V3) specifically designated for military use. The total quantity required is 8,607 units, emphasizing the critical need for high-quality edible oils to be used for various government defense operations.
Scope of Work and Objectives
The objective of this tender is to ensure the timely availability of premium-grade refined oils that satisfy military specifications and end-user satisfaction. Bidder submissions should demonstrate capability in meeting the stringent requirements and delivery timelines set forth by the Ministry of Defence.
Eligibility Criteria
Potential bidders must meet the following eligibility criteria:
- Registered as an active supplier or contractor in accordance with relevant government regulations.
- Proven experience in delivering quality edible oil products to government agencies or large-scale operations.
- Compliance with all applicable laws and regulations, including quality standards in the food industry.
Technical Requirements
Bidders are expected to adhere to the following technical requirements:
- Products must conform to the latest food safety regulations and quality standards.
- Certificates of quality (such as ISI marks or equivalent certifications) must be provided as part of the submission.
- Detailed specifications about the sourcing, refining, and packaging of the oils must be included in the proposal.
Financial Requirements
Bidders must demonstrate financial capability to support the supply contract. This includes:
- Submission of a detailed pricing structure for the quoted items.
- Evidence of previous financial transactions related to supply contracts of similar or larger quantities.
- Provision of an Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
All documents must be submitted in a sealed envelope clearly marked with the tender reference number. The submissions should include:
- Completed bid forms.
- Proof of eligibility and registration.
- Technical specifications and supporting certifications.
- Pricing details.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions for startups. Specific incentives may apply to improve their chances of successful participation, including support services and additional evaluation points.
Evaluation Process
The evaluation of submitted bids will encompass:
- Verification of compliance with eligibility criteria.
- Assessment of technical specifications against established benchmarks.
- Financial bidding strategies will be closely examined, focusing on value for money and budget adherence.
Bids will be ranked based on a combination of quality, price, and overall capability to meet demands.
Delivery Locations
Delivery of the refined oils will be directed to specified military locations as detailed in the procurement guidelines. Bidders should account for logistics and ensure timely delivery aligned with contract requirements.
Contact Information
For queries related to the tender, participants are encouraged to reach out through the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant government department, proven experience in the supply of quality edible oils, and adherence to applicable food safety and industry standards. Furthermore, financial stability must be demonstrated through documentation reflecting previous contracts.
Bidders must submit certifications that outline compliance with quality standards, such as ISI marks or other equivalent certifications that validate the quality and safety of the refined sunflower oil and mustard oil products. These documents are crucial to ensure the oils meet military specifications.
The registration process generally involves completing relevant forms online or offline, submitting necessary documentation regarding company registration and financials, and fulfilling eligibility criteria to become an approved supplier for the Department of Military Affairs.
Documents must be submitted in clear and legible formats, commonly accepted formats may include PDF, Word, or specific digital formats as required in the tender documentation. All submissions must be ideally printed and compiled neatly for review.
The performance security is typically set as a percentage of the awarded contract value. Bidders should prepare to provide this security as part of their compliance with contract obligations, which ensures that the delivery of the Refined Sunflower Oil and Refined Mustard Oil will meet the contract specifications.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders