Tender Title: Supply of Automotive Components
Tender Reference Number: GEM/2025/B/6157065
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure various automotive components essential for military equipment and vehicles. This includes an array of parts such as fuel cut-off switches, fan belts, universal joints, rectifier plates, brush plates, regulators, fuel pump motors, and others. These components play a critical role in the functionality and reliability of military machinery, ensuring operational effectiveness and safety.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility criteria, which includes being a registered business entity with relevant licenses and experience in supplying automotive components. All bidders must provide proof of prior experience in similar projects, ensuring quality and timely delivery.
Technical Requirements
Bidders must comply with specific technical requirements related to the materials and quality standards of the automotive components. Components should adhere to the standards stipulated by the Ministry of Defence, encompassing both performance characteristics and safety regulations. Detailed specifications related to the types of parts required will be provided in the BoQ (Bill of Quantities) attached to the tender.
Financial Requirements
Bidders are required to demonstrate their financial capability to undertake this contract. This includes providing financial statements from the past three years and a clear breakdown of pricing for each of the automotive components listed in the tender. It is important to detail pricing structures and any applicable taxes.
Document Submission Details
All necessary documents, including technical bids and financial proposals, must be submitted in accordance with the submission guidelines underscored in the tender documentation. Bidders are expected to ensure all submissions are complete and compliant with specified formats as outlined in the instructions.
Special Provisions
This tender may offer special benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, aiming to foster inclusivity and support local businesses. Specific criteria and benefits therein will be elaborated in the terms of the tender.
Evaluation Process
The evaluation of bids will involve a multi-step process where both technical and financial proposals will be assessed. The evaluator will consider compliance with the provided specifications, delivery timelines, and financial robustness. A quality assessment of the components proposed will also play a decisive role in the selection process.
Delivery Locations
Bidders should be prepared to ensure delivery of the specified components to designated locations as per the requirements of the Ministry of Defence. Precise locations and delivery parameters will be outlined in the tender documentation.
Contact Information
For inquiries regarding the tender details, interested parties can reach out to the Department of Military Affairs, Ministry of Defence via their official communication channels listed in the tender document.
Note: This tender includes a total quantity of 34 automotive components, ensuring that the necessary supplies are sufficient for operational requirements. The details regarding the specific components can be found in the attached documents within the tender's BoQ.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered business entity with relevant licenses to supply automotive parts. Additionally, bidders must provide verifiable experience in similar projects and demonstrate their capacity for timely delivery. This ensures that all selected vendors are capable of fulfilling the contract requirements effectively.
Bidders must adhere to specified technical specifications that align with Ministry of Defence standards. These specifications outline material quality, durability, and operational performance requirements that each component, including fuel cut-off switches and regulators, must meet to be considered compliant with the tender stipulations.
Yes, successful bidders will be required to submit a performance security deposit as part of the bid submission process. This performance security ensures compliance with contract terms and protects the interests of the Department of Military Affairs against any potential contract breaches.
Bidders must submit their proposals electronically as specified in the tender documents. The required document formats are typically PDF or Word, ensuring that all details are legible and properly presented. Compliance with these submission methods is crucial to avoid disqualification from the bidding process.
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing them with advantages in the evaluation process. MSEs may receive preferential treatment concerning eligibility criteria, pricing evaluations, and potentially reduced performance security requirements, fostering an inclusive bidding environment.
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