Tender Title: Replacement of Entities of T3 EW System
Tender Reference Number: GEM/2025/B/5959042
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the Replacement of Entities of T3 EW System. This tender aims to procure advanced electronic warfare systems essential for enhancing defense capabilities. The primary objective is to ensure seamless performance and reliability, integrating cutting-edge technological advancements into military operations.
Scope of Work and Objectives
The scope of work encompasses the supply, installation, and commissioning of a sophisticated T3 Electronic Warfare System (EW System) that meets the predefined specifications and standards. This includes conducting thorough testing procedures to ensure operational effectiveness. Bidders are expected to demonstrate prior experience in executing similar projects successfully and provide detailed documentation to substantiate their capabilities.
Eligibility Criteria
Bidders must fulfill specific eligibility requirements to participate in this tender. In particular, entities should be registered under applicable laws and should have a valid OEM Authorization Certificate. Bidders will also need to exhibit compliance with the experience criteria, past performance, and financial stability aligning with the requirements outlined in the bid documentation.
Technical Requirements
The technical requirements include adhering to the detailed specifications provided in the tender documents. Essential conditions involve providing supporting documents compliant with the Bill of Quantities (BoQ) and additional documentation requested. Compliance with international standards and quality certifications is a critical factor during the evaluation process.
Financial Requirements
The total Earnest Money Deposit (EMD) required for this tender is ₹49,491,000. Bidders must also ensure their financial bids align with the evaluation method that emphasizes total value wise evaluation. Financial stability, turnover criteria, and the ability to meet payment terms will significantly influence bid selection.
Document Submission Details
Bidders are required to submit comprehensive documentation, including but not limited to:
- Experience criteria
- Past performance documentation
- OEM Annual turnover details
- Additional documents as specified in the ATC (Additional Terms and Conditions)
Incomplete submissions will be disqualified. The main tender document can be accessed here.
Special Provisions
Provisions are in place to encourage Micro, Small, and Medium Enterprises (MSEs) and startups to participate in this contract, including exemptions from specific experience and turnover criteria. Bidders seeking these exemptions must provide supporting documentation imploring their eligibility.
Evaluation Process
The evaluation of bids will be conducted based on the total value wise evaluation model. Each bid will be assessed for completeness, compliance with technical and financial requirements, and overall value proposition. The Department of Military Affairs will ensure transparency throughout this process.
Delivery Locations
The delivery of all required systems and components will occur at specified locations as detailed in the tender documentation. Bidders are responsible for not only the delivery but also for ensuring the proper installation and commissioning of the systems.
Contact Information
For any inquiries, bidders must refer to the primary point of contact listed within the main tender document. Note that all communication regarding the tender should be formal and directed through the prescribed channels outlined in the documentation.
Bidders are encouraged to thoroughly review all linked documents for specifications, additional conditions, and requirements to ensure a comprehensive and compliant submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with the appropriate licenses, having an OEM Authorization Certificate, and demonstrating prior experience in similar projects. Bidders must also meet financial stability criteria which should align with the specific turnover specified in the tender documents. Any entity seeking exemption from experience criteria should ensure they submit supporting documents to substantiate their request.
Bidders must provide various required certificates, including an OEM Authorization Certificate, proof of past performance, and documentation regarding the bidder’s annual turnover. Additional certificates to be submitted are outlined in the Additional Terms and Conditions (ATC), and compliance with all requirements is critical for a successful submission.
To register for the tender, bidders should follow the registration process via the designated government procurement portal where the tender is listed. For seamless participation, ensure that all required documents and certificates are readily available. Detailed registration steps can be found in the main tender documentation.
Successful submissions must be made in specified accept formats as indicated in the tender documents. Generally, electronic files in PDF format are preferred. Bidders should ensure all relevant documents are clear, properly formatted, and correctly named as per the submission guidelines outlined in the tender.
The performance security requirements involve providing a deposit amount, typically a percentage of the bid value, as a guarantee for the successful execution of the contract. This security must be submitted along with the final bid documents, and more details regarding the exact percentage and conditions will be discussed in the tender documentation.
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