Tender Title: Tablet Based Biometric Attendance System (V2)

Tender Reference Number: GEM/2025/B/6183129
Issuing Authority/Department: Home Department Jammu and Kashmir

The Tablet Based Biometric Attendance System (V2) tender aims to procure advanced biometric solutions for efficient attendance management in various establishments. The system will significantly enhance the accuracy and reliability of attendance tracking through the integration of biometric technology, facilitating streamlined processes in areas such as schools, government offices, and other institutions.

Scope of Work and Objectives

The primary objective of this tender is to supply 66 units of a Tablet Based Biometric Attendance System (V2). The chosen vendor will be responsible for providing, installing, and configuring the equipment, as well as offering technical support and maintenance for a defined period post-installation. The scope includes:

• Supplying biometric devices capable of capturing thumb impressions and facial recognition.
• Integrating the system with existing IT infrastructure.
• Training staff on effective usage and maintenance of the equipment.

Eligibility Criteria

To be eligible for participation, bidders must:

• Be a registered entity as per applicable laws.
• Demonstrate prior experience in supplying biometric systems or related technology.
• Show capability in providing after-sales support and maintenance services.

Technical Requirements

Interested parties must meet the following technical specifications:

• Compliance with industry standards for biometric systems.
• Devices must be portable and user-friendly with a minimum battery operation time.
• The system should support cloud-based data storage and retrieval for efficient tracking.

Financial Requirements

Participating organizations should possess the financial capability to undertake the contract. This includes:

• Submission of balance sheets for the last three financial years.
• Evidence of sufficient transaction history to assure financial stability.

Document Submission Details

All bids must be submitted electronically through the designated e-tendering portal. The following documents should accompany the proposal:

• Technical proposal detailing compliance with specifications.
• Financial proposal including pricing breakdown.
• Required certificates and financial statements.

Special Provisions

This tender encourages submissions from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits and concessions are available for such entities under the government policies promoting local procurement and innovation.

Evaluation Process

Bids will undergo a comprehensive evaluation process focusing on both technical and financial aspects. Criteria include:

• Compliance with technical requirements.
• Detailed analysis of financial proposals.
• Prior experience and credibility of the bidder.

Delivery Locations

The delivery of the Tablet Based Biometric Attendance System will take place at specified locations within Jammu and Kashmir. All logistics regarding transportation and installation will be the responsibility of the selected vendor.

Contact Information

For any inquiries related to the tender or submission process, potential bidders are encouraged to consult the official e-tendering portal or relevant department contact points made available during the submission phase.

This tender presents an excellent opportunity for qualified bidders to engage in a project contributing to enhanced attendance management capabilities, emphasizing transparency and accuracy through biometric technology.