Tender Title: Willfit Spares
Tender Reference Number: GEM/2025/B/6208233
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The tender seeks offers for a variety of critical components including Brake Shoe Lining, Wheel Cylinder Assembly, Brake Master Cylinder with Booster, Steering Vane Pump Assembly, and various other automotive and mechanical components such as Lock Washer, Accelerator Cable, Spark Plug, Check Valve, Speed Sensor, Center Stand, Hydraulic Head, Vane Pump, Drive Shaft Gear, Cam Plate, Pressure Relief Valve (PRV) Valve, Roller, Roller Pin, and Governor Shaft Repair Kit. The objective is to procure high-quality spares that meet precise specifications and stringent standards.
Scope of Work and Objectives
The selected vendor will be responsible for supplying the mentioned parts in the specified quantities, ensuring adherence to technical requirements outlined in the bid documents. The objectives include:
- Providing efficient delivery of willfit spares within stipulated timelines.
- Ensuring all components are of superior quality and conform to specified technical standards.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate their capability as a registered entity in manufacturing or supplying mechanical components. Additionally, potential bidders are expected to have a track record of successful delivery to governmental entities or major corporate clients.
Technical Requirements
The technical requirements include, but are not limited to:
- Compliance with national and international standards for manufacturing.
- Documentation proof of quality certifications for provided components.
- Required technical specifications and drawings for each component offered.
Financial Requirements
Bidders must include a clear financial proposal detailing costs, payment terms, and any applicable taxes. Proof of financial stability or previous experience with large-scale supply agreements may also be required.
Document Submission Details
Bidders must submit their proposals via the electronic procurement platform. All required documents such as technical specifications, financial quotes, and eligibility proofs should be uploaded in the accepted formats.
Special Provisions
This tender supports benefits for Micro, Small, and Medium Enterprises (MSEs) and includes specific provisions to encourage participation from startups. This initiative aims to enhance local procurement and stimulate small business growth.
Evaluation Process
The evaluation process will assess bidders based on their technical compliance, financial competitiveness, and past performance records. Bidders will be scored accordingly, with a structured scoring matrix facilitating a transparent selection process.
Delivery Locations
Successful bidders will be required to manage the logistics of delivery to designated military depots and assembly locations as specified in the bidding documents.
Contact Information
For more information or inquiries, interested bidders can reach out to the Department of Military Affairs. Official contact details will be provided within the tender documentation.
Tender BOQ Items
19 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in supplying mechanical components. Bidders should demonstrate a strong track record of fulfilling contracts with governmental or large corporate clients. Furthermore, compliance with standards and possession of necessary quality certifications is required.
Bidders need to submit various certificates that may include ISO certifications, quality compliance documents, and company registration proof. These certificates must affirm the quality and standardization of the components being offered, ensuring compliance with the tender’s technical requirements.
Documents must be submitted in PDF or Word formats, ensuring clarity and legibility. Bidders should follow the guidelines set in the tender documentation regarding formatting and necessary documentation to ensure a smooth submission process.
The payment terms typically include provisions for advance payments, milestone payments upon successful delivery, or payment upon acceptance of goods. Detailed payment structures will be clarified in the contract post-evaluation and awarding of the tender.
The tender includes special provisions to support MSEs, offering benefits such as price relaxation and preferential evaluation. This initiative aims to promote entrepreneurship among small businesses and stimulate local economies while enhancing procurement efficiency within government contracts.
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