Tender Title: COMBINED ITEMS BBSR 16 MAY 25 TO 30 JUN 25
Tender Reference Number: GEM/2025/B/6153140
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The scope of work for this tender encompasses the supply and delivery of a variety of fresh produce items including Potato, Onion, Beans, Brinjal, Lady Finger, Pumpkin, Cucumber, Cabbage, Tomato, as well as other listed vegetables and fruits such as Chillies Gr, Lime Fr, Banana, Mango, Papaya, Musk Melon, Watermelon, and Grapes. The total quantity required for this procurement is 9,525 units. This tender aims to ensure quality food supplies to the respective department while maintaining the standards required by the Ministry of Defence.
Eligibility Criteria for bidders include being a registered company with appropriate business licenses and compliance with necessary agricultural and food safety regulations. This implies potential tenderers must be able to demonstrate their capacity to deliver the goods as specified and provide evidence of previous relevant experience in supplying similar goods.
Technical requirements for the tender include adherence to local quality standards for fresh produce, ensuring all items are sourced from reliable farms, and maintained under appropriate storage conditions to ensure freshness upon delivery. Bidders must also provide documentation indicating how they will comply with these standards.
Financial requirements for bidders include transparent pricing, which should align with market rates for the specified items. Bidders will need to submit a price bid that reflects the full cost of delivering the produce within the agreed delivery schedule.
Document submission details stipulate that all required documentation must be submitted electronically through the designated government e-marketplace platform. Bidders must ensure that their proposals are complete and accurately reflect their capabilities to fulfil the tender requirements.
Special provisions applicable to this tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and considerations for startups aiming to promote local businesses. Potential bidders are encouraged to explore the MSE provisions and assess their eligibility to enhance their chances of securing this tender.
The evaluation process will involve a comprehensive review of all submitted bids based on technical and financial criteria. This evaluation will focus on the bidders’ capacity to meet technical specifications and offer competitive pricing, contributing to a transparent and fair selection process.
Delivery locations for the ordered items will primarily be determined by the Department of Military Affairs according to their logistical requirements. Successful bidders will be expected to coordinate with the relevant department contacts to arrange for timely deliveries.
For any inquiries or clarifications about this tender, potential bidders are encouraged to reach out to the relevant department representatives as listed in the tender documents. The Department of Military Affairs is dedicated to facilitating the tender process and providing necessary assistance to ensure successful participation.
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The eligibility requirements include being a registered entity with relevant business licenses. Bidders should demonstrate experience in supplying fresh produce, ensuring compliance with agricultural regulations and food safety standards. Companies must also meet local procurement rules and any specific guidelines set by the Department of Military Affairs.
To comply with the tender requirements, bidders must provide necessary certificates demonstrating quality assurance and food safety compliance. This typically includes health and safety certifications, food safety management system documentation, and any other regulatory compliance certificates required for the supply of fresh produce.
The registration process requires bidders to create an account on the government e-marketplace platform where the tender is published. All details must be accurately filled in to complete the registration, after which bidders can access the tender documentation and submit their bids following the outlined guidelines.
Bidders are generally required to submit their documents in commonly accepted formats such as PDF, Word, and Excel. It is essential to ensure that all files are correctly labeled and formatted for clarity. Adherence to document submission details provided in the tender documentation is critical to avoid rejection of proposals.
The evaluation and selection process involves multiple criteria focusing on both technical and financial aspects. Bids will be assessed based on compliance with technical specifications, pricing competitiveness, and overall capability to deliver the required quantity and quality of goods. Notification of results will typically be communicated to participating bidders shortly after the evaluation concludes.
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