Tender Title: Condiment Items

Reference Number: GEM/2025/B/6158275

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Condiment Items tender seeks to procure various types of spices and seasoning for governmental use. The scope of work encompasses the supply of Haldi Powder, Dhaniya Sabut, Jeera Sabut, Tej Patta, Dal Chini, Red Mirchi Sabut, Kali Mirch, and several other condiment powders essential for cooking and preparation in military kitchens. The objective is to provide high-quality condiments that adhere to the highest standards of safety and quality, facilitating efficient meal preparation for personnel.

Scope of Work and Objectives

The primary objectives of this tender are centered on sourcing and delivering 560 units of assorted condiment items. The selected vendor will be responsible for ensuring timely delivery, maintaining product quality, and adhering to health and safety regulations during production and shipping processes.

Eligibility Criteria

To participate in this tender, potential bidders must fulfill the following eligibility requirements:

• Must be a registered entity, compliant with relevant regulations.
• Should not have any disqualifications based on prior performance in governmental tender processes.
• Possession of all requisite licenses and certifications related to food safety and quality assurance.

Technical Requirements

Bidders are required to adhere to specific technical specifications, including but not limited to:

• Provision of quality certifications for each product offered.
• Compliance with industry quality standards for spices and condiments to ensure food safety.
• Documentation and certificates verifying the absence of pathogens and contaminants in the products supplied.

Financial Requirements

Bidders must provide a complete financial bid indicating the price for each item listed. An Earnest Money Deposit (EMD) must also be submitted alongside the bid to ensure commitment. Further details regarding performance security will be discussed upon shortlisting.

Document Submission Details

Documents must be submitted electronically in PDF format via the prescribed e-tendering portal. This includes:

• Technical proposals,
• Financial bids,
• Certificates of eligibility, and other necessary licenses.

Special Provisions

There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in the procurement process. These entities may benefit from relaxed qualification requirements or financial incentives to encourage participation.

Evaluation Process

The evaluation process will consist of:

• Initial screening of eligibility documents,
• Technical evaluations based on compliance with specifications,
• Financial assessment based on pricing and overall best value offered.

Delivery Locations

The selected vendor must ensure delivery to designated military supply depots, with detailed addresses provided upon successful awarding of the contract.

Contact Information

For any inquiries, bidders may contact the Department of Military Affairs through the official communication channels listed on the e-tendering portal. It is advised that all queries are raised well in advance to allow ample time for responses.

Conclusion

This tender for Condiment Items represents a significant opportunity for suppliers specializing in food products, particularly those with a commitment to quality, sustainability, and compliance with safety standards. Potential bidders are encouraged to thoroughly review all specifications and requirements prior to submission.