Department of Military Affairs Tender by Indian Army (GEM/2025/B/6092001)
High Mast Lighting Octagonal Tower with Solar Based LED Street Light
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Tender Title: High Mast Lighting Octagonal Tower with Solar Based LED Street Light
Reference Number: GEM/2025/B/6092001
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the supply and installation of High Mast Lighting Octagonal Towers with Solar Based LED Street Lights. This tender aims to enhance public lighting, ensuring energy efficiency and sustainability within community spaces. The selected contractor will be responsible for providing a complete solution that includes the procurement, installation, and commissioning of the lighting systems.
Scope of Work and Objectives
The primary objective of this tender is to install four high mast lighting towers equipped with solar-based LED street lights. The scope of work is detailed as follows:
- Supply: Manufacturers are required to provide high-quality Octagonal Towers suitable for tall lighting fixtures ensuring structural stability.
- Installation: The selected bidder should carry out on-site installation following all safety and technical standards.
- Commissioning: Ensure that each tower is operational post-installation and perform necessary quality checks.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Must be a registered entity with legal documentation.
- Proven experience in installation and supply of high mast lighting solutions.
- Compliance with relevant safety standards and regulations in the lighting sector.
Technical Requirements
The technical specifications for the towers and lights include:
- Towers that are octagonal in design, made from weather-resistant materials.
- LED lights that meet energy efficiency standards.
- Required power supply installation for solar panels.
Financial Requirements
Bidders must adhere to the financial guidelines provided in the tender:
- Submission of a bank guarantee or relevant financial instruments may be required.
- Clear competitive pricing structure that is transparent and verifiable.
Document Submission Details
Bidders will need to submit:
- Completed tender documentation as outlined.
- Certificates proving compliance with safety and technical standards.
Special Provisions
Provisions are in place to support Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities will receive bidding incentives aimed to encourage participation.
Evaluation Process
Submissions will be evaluated based on:
- Compliance with technical specifications.
- Pricing competitiveness.
- Previous performance from similar projects.
- Overall delivery capability.
Delivery Locations
The installation locations will be specified in alignment with the project's objectives and will be communicated once selected.
Contact Information
For additional inquiries, please refer to the official contacts provided with the tender documentation to ensure clarity regarding the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with all necessary legal documentation. Bidders must demonstrate proven experience in the supply and installation of lighting solutions, especially high mast lighting towers. Compliance with applicable safety standards in the industry is mandatory to ensure the integrity and reliability of the installations.
Participants must provide certificates that validate compliance with relevant safety and technical standards. These may include ISI certifications for electrical products, quality assurance certificates, and any other relevant documents that affirm the bidder’s capability in delivering high-quality products.
To register for the tender submission process, interested bidders should carefully review the registration guidelines and forms included in the tender documentation. This usually involves submitting required documentation and possibly creating an account on the relevant tender portal to facilitate the process seamlessly.
The accepted document formats for submission generally include PDF for detailed reports and proposals and Excel for financial bids. However, specific guidelines outlined within the tender documentation should always be reviewed to ensure compliance with submission requirements.
The tender includes special provisions aimed at providing benefits for Micro, Small, and Medium Enterprises (MSEs). These benefits may encompass financial incentives during the bidding process, additional points in the evaluation criteria, and assistance in meeting the technical standards applicable to the project aimed at encouraging inclusive participation in public sector contracts.
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