Procurement of Generator Spares
Distill water for 62 Point 5 and 63 KVA Gen set,Oil filter for 30 KVA Gen set,Fuel filter for 30 KV
Tender Timeline
Tender Title: Procurement of Generator Spares
Reference Number: 3fe361990
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Procurement of Generator Spares tender aims to acquire essential components for the efficient operation and maintenance of various generator sets. This tender includes a comprehensive list of spare parts for generators operating at 30 KVA, 35 KVA, 62.5 KVA, and 63 KVA specifications. The objective is to ensure that the Department of Military Affairs can maintain an optimal inventory of parts to avoid operational disruptions due to equipment downtime.
Scope of Work and Objectives
Participants in this tender will be responsible for supplying a range of generator spare parts including but not limited to:
- Distill water for 62.5 KVA and 63 KVA Generator sets
- Oil and fuel filters across multiple KVA specifications
- Ignition keys, fuel pumps, battery charging meters, and various hoses
- Overflow pipes and digital panels for enhanced operational control
The scope of work is designed to ensure that the military maintains their generator systems without interruptions and can provide power when needed most.
Eligibility Criteria
Bidders must meet certain eligibility requirements which typically include:
- Being a registered entity capable of dealing with government procurement
- Ability to provide proof of previous experience in supplying similar equipment or components
- Compliance with specified quality standards
Technical Requirements
Technical specifications for the spares must comply with the standards set by the Ministry of Defence. Bidders are required to demonstrate that all supplied items meet rigorous testing criteria, ensuring reliability and functionality within military applications.
Financial Requirements
The tender may require bidders to present a detailed financial proposal, including:
- Competitive pricing for the list of spare parts
- Earnest Money Deposit (EMD) as per the guidelines outlined in the tender documents
- Performance security requirements that can ensure the fulfillment of contract obligations
Document Submission Details
Bidders must prepare and submit all documentation clearly detailing their proposal by the specified method defined in the tender guidelines. This includes financial bids, technical proposals, and requisite certificates.
Special Provisions
This tender may include provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are geared towards fostering a diverse range of suppliers and ensuring inclusivity in government procurement practices.
Evaluation Process
The evaluation of bids will be carried out based on predefined criteria including:
- Compliance with technical specifications
- Overall price competitiveness
- Bidder capabilities and experience
The authorities will consider various factors during the evaluation, favoring those submissions that meet or exceed expectations.
Delivery Locations
Delivery locations for the spares will be specified in the tender documentation. Bidders should prepare for logistics that ensure timely delivery to specified military bases without performance lapses.
Contact Information
For additional inquiries regarding the tender, participants should refer to the official communication channels provided in the tender documentation.
This tender represents a vital opportunity for qualified suppliers to contribute to the operational effectiveness of military power generation assets. Bidders are encouraged to thoroughly review all tender documents, including the attached list of required items, to ensure compliance and competitiveness in their submissions.
Tender BOQ Items
40 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in providing generator spare parts, and fulfilling quality assurance regulations set by the Ministry of Defence. Participants must also demonstrate technical capability and financial stability to deliver the goods as specified.
Bidders are typically required to provide various certificates, including a valid business registration certificate, quality assurance certifications (ISO or equivalent), and any necessary compliance documents that align with defense procurement standards.
The registration process involves submitting your business details through the designated government procurement portal. It is essential to ensure that all documentation is complete and accurate to avoid disqualification at the initial screening stages.
Submitted proposals must generally be in specific formats as outlined in the tender notice. Typically, common formats include PDF for technical and financial documents, however, attendees should verify specific requirements in the tender guidelines.
The performance security requirements typically involve a commitment to provide a performance bond or bank guarantee equal to a specific percentage of the contract value. This ensures that the contractor can fulfill their obligations in delivering the goods as per the agreed timelines and specifications.
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