HIRING OF HEAVY MOTOR VEHICLES

MINI BUS 27-35 SEATER NON AC,MINI BUS 27-35 SEATER NON AC EXTRA KM,MINI BUS 27-35 SEATER NON AC EXT

Mumbai, Maharashtra
Goods
Qty:9,143
EMD: ₹1.2 Lakh

Tender Timeline

Tender Issue
May 20, 2025 at 6:13 PM

Tender Title: HIRING OF HEAVY MOTOR VEHICLES

Tender Reference Number: b32e9b30

Issuing Authority: Department of Military Affairs, Ministry of Defence

The HIRING OF HEAVY MOTOR VEHICLES tender aims to solicit bids for the provision of various types of transport services, including but not limited to Mini Buses, Large Buses, Trucks, and Ambulances for the Department of Military Affairs under the Ministry of Defence. This tender involves a total quantity of 9143 vehicles, indicating a significant operational scale to meet transportation needs effectively.

Scope of Work and Objectives

The primary objective of this tender is to ensure the availability of reliable, efficient, and safe transportation services through the hiring of heavy motor vehicles. The hired vehicles are expected to assist in fulfilling diverse logistical tasks for the Military Affairs. It encompasses various vehicle categories, including but not limited to:

  • Mini Bus (27-35 Seater, Non AC and AC variants)
  • Large Bus (Non AC and AC variants)
  • Trucks (21 Feet, inclusive of extra kilometer provisions)
  • Critical Care Ambulances (AC variants)

Eligibility Criteria

To qualify for this tender, bidders must be registered entities and meet the following eligibility criteria:

  • Must possess valid commercial registration.
  • Relevant experience in providing similar services.
  • Compliance with local laws and regulations.

Technical Requirements

Bidders must adhere to specific technical requirements, which include:

  • Liability insurance for all vehicles.
  • Safety and maintenance records of the vehicles to be hired.
  • Must provide detailed specifications for each vehicle type proposed.

Financial Requirements

Bidders are required to demonstrate financial stability through:

  • Submission of financial statements for the last three years.
  • Proof of no outstanding debts or liabilities with the Ministry of Defence.

Document Submission Details

All proposals must be submitted electronically, complying with the specified format. Bidders should ensure the inclusion of:

  • Technical proposal.
  • Financial proposal.
  • Mandatory certificates as outlined in the bid documents.

Special Provisions

This tender contains provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and fostering entrepreneurial growth, particularly startups. Eligible MSEs may receive preferential evaluations to promote their participation.

Evaluation Process

Bids will be evaluated based on technical qualifications, financial stability, and service provisions in compliance with the outlined criteria. A detailed evaluation matrix will be provided in the tender documents highlighting the scoring system for technical and financial submissions.

Delivery Locations

The hired heavy motor vehicles must be delivered to designated locations as specified in the scope of work or as requested by the Department of Military Affairs during the contract period.

Contact Information

For additional inquiries regarding this tender, bidders are encouraged to refer to the official tender documentation to locate relevant contact details for official communication.

This comprehensive tender outlines all pertinent information required for potential bidders to prepare and submit their proposals effectively. Adherence to the guidelines and requirements specified will ensure smooth participation in this procurement process.

Tender BOQ Items

21 Items
1.

MINI BUS 27-35 SEATER NON AC

MINI BUS 27-35 SEATER NON AC

Qty:25
Unit:nos
365
2.

MINI BUS 27-35 SEATER NON AC EXTRA KM

Qty:625
Unit:km
365
3.

MINI BUS 27-35 SEATER NON AC EXTRA HOURS

Qty:100
Unit:hours
365
4.

MINI BUS 27-35 SEATER AC

Qty:50
Unit:nos
365
5.

MINI BUS 27-35 SEATER AC EXTRA KM

Qty:1000
Unit:km
365
6.

MINI BUS 27-35 SEATER AC EXTRA HOURS

Qty:150
Unit:hours
365
7.

LARGE BUS 27-35 SEATER NON AC

Qty:90
Unit:nos
365
8.

LARGE BUS 27-35 SEATER NON AC EXTRA KM

Qty:2250
Unit:km
365
9.

LARGE BUS 27-35 SEATER NON AC EXTRA HOURS

Qty:180
Unit:hours
365
10.

LARGE BUS 27-35 SEATER AC

Qty:50
Unit:nos
365
11.

LARGE BUS 27-35 SEATER AC EXTRA KM

Qty:1000
Unit:km
365
12.

LARGE BUS 27-35 SEATER AC EXTRA HOURS

Qty:100
Unit:hours
365
13.

TRUCK 21 FEET

Qty:120
Unit:nos
365
14.

TRUCK 21 FEET EXTRA KM

Qty:2400
Unit:km
365
15.

TRUCK 21 FEET EXTRA HOURS

Qty:240
Unit:hours
365
16.

AMBULANCE CRITICAL CARE AC

Qty:25
Unit:nos
365
17.

AMBULANCE CRITICAL CARE AC EXTRA KM

Qty:500
Unit:km
365
18.

AMBULANCE CRITICAL CARE AC EXTRA HOURS

Qty:50
Unit:hours
365
19.

TRAVELER 17-21 SEATER

Qty:20
Unit:nos
365
20.

TRAVELER 17-21 SEATER EXTRA KM

Qty:120
Unit:km
365
21.

TRAVELER 17-21 SEATER EXTRA HOURS

Qty:48
Unit:hours
365

General Information

Item Category
MINI BUS 27-35 SEATER NON AC , MINI BUS 27-35 SEATER NON AC EXTRA KM , MINI BUS 27-35 SEATER NON AC EXTRA HOURS , MINI BUS 27-35 SEATER AC , MINI BUS 27-35 SEATER AC EXTRA KM , MINI BUS 27-35 SEATER AC EXTRA HOURS , LARGE BUS 27-35 SEATER NON AC , LARGE BUS 27- 35 SEATER NON AC EXTRA KM , LARGE BUS 27-35 SEATER NON AC EXTRA HOURS , LARGE BUS 27-35 SEATER AC , LARGE BUS 27-35 SEATER AC EXTRA KM , LARGE BUS 27-35 SEATER AC EXTRA HOURS , TRUCK 21 FEET , TRUCK 21 FEET EXTRA KM , TRUCK 21 FEET EXTRA HOURS , AMBULANCE CRITICAL CARE AC , AMBULANCE CRITICAL CARE AC EXTRA KM , AMBULANCE CRITICAL CARE AC EXTRA HOURS , TRAVELER 17-21 SEATER , TRAVELER 17-21 SEATER EXTRA KM , TRAVELER 17-21 SEATER EXTRA HOURS
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Navy
State
Maharashtra
City
Mumbai

Financial Information

EMD Amount
₹1,20,000.00
Bid Offer Validity
180 (Days)
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7722266.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing valid commercial registration, and having relevant experience in providing similar transportation services. Bidders must comply with local laws and regulations to qualify.

Bidders need to provide a detailed specification for each vehicle type proposed, including safety and maintenance records. Technical specifications must comply with the requirements laid out in the tender documentation, ensuring that vehicles meet governmental safety standards.

The Earnest Money Deposit (EMD) requirements will be specified in the tender documents and is critical for demonstrating the bidder’s commitment to the proposal. Bidders must include the EMD with their submission, ensuring it aligns with the tender conditions.

Proposals must be submitted electronically, following the submission methods outlined in the tender documents. Bidders should ensure to include all required documents and adhere to the specified formats to facilitate a smooth evaluation process.

The tender includes special provisions for MSEs, providing them with benefits such as preferred evaluations, aimed at promoting their participation. Furthermore, compliance with the ‘Make in India’ policies is encouraged to strengthen local sourcing and procurement.

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