The GEM/2025/B/6174644 tender, issued by the Department of Military Affairs, seeks qualified bidders for the Repair and Overhauling Service - AIRCRAFT REFULLER 9KL of the Ashok Leyland brand. This is a vital service aimed at ensuring the operational readiness and safety of military aircraft refueling vehicles.
Scope of Work and Objectives
The primary objective of this tender is to engage an experienced contractor capable of performing comprehensive repair and overhaul services for the specified aircraft refueler. This includes, but is not limited to, mechanical and electrical inspection, restoration of functional components, and compliance with operational standards. The contractor must ensure that the refueler is restored to optimal condition to meet the required performance metrics as stipulated by the Ministry of Defence.
Eligibility Criteria
To participate in this tender, bidders must satisfy specific eligibility requirements including:
- Registration as a legal entity
- Proven experience in similar repair and overhaul services
- Adequate financial standing to support the project
Technical Requirements
Bidders are expected to demonstrate their expertise in handling Ashok Leyland products, particularly the aircraft refueler model 9KL. Submissions must include detailed descriptions of previous projects that involved similar services, along with the qualifications of the technical personnel who will be assigned to the project.
Financial Requirements
All bidders must present a clear financial proposal outlining costs associated with the repair and overhaul services. This includes any anticipated additional expenditures that may arise during the contract lifecycle.
Document Submission Details
Prospective bidders should submit their proposals electronically through the designated portal. All documentation must be clear, complete, and submitted before the closing date outlined in the tender notice.
Special Provisions
This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), as well as startups. Eligible firms may benefit from relaxed compliance regulations and potential financial incentives to facilitate their participation in this tendering process.
Evaluation Process
The evaluation of submitted bids will be conducted based on a predefined set of criteria, including technical capability, financial viability, and the bidder's track record. Each submission will be scored according to these criteria to select the most qualified contractor for the project.
Delivery Locations
Services will primarily be conducted at the buyer's premises, as specified in the tender document. The selected contractor must ensure that they are fully equipped to mobilize their team to the stipulated location in a timely manner.
Contact Information
For inquiries regarding this tender, bidders may contact the Department of Military Affairs, where additional details and clarifications can be provided as needed.
This tender represents a significant opportunity for qualified contractors to support military operations through essential machinery services, ensuring readiness and operational efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, demonstrating prior experience in similar repair and overhaul services, and having the financial capacity to undertake the project efficiently. Additionally, bidders should possess the necessary technical knowledge related to the Ashok Leyland aircraft refueler to ensure quality service delivery.
Bidders need to provide proof of relevant technical certifications that demonstrate compliance with quality standards and regulations for repair and overhaul services. Necessary documentation should include industry-standard certifications as well as any specific to the aircraft refueler maintenance.
The registration process involves submitting necessary documents through the electronic tendering portal specified by the Department of Military Affairs. Bidders are required to register with all relevant legal documents and complete the bidding forms to ensure their eligibility for participation in the tender.
Accepted document formats for the tender submissions include standard PDF, Word, and Excel formats. All files should be clearly labeled and organized according to the requirements listed in the tender document to facilitate a smooth evaluation process.
MSEs participating in this tender may benefit from special provisions such as relaxed compliance requirements and potential financial incentives aimed at encouraging their participation. This approach aligns with the government’s agenda to promote local content and enhance participation in government procurement processes.
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