Tender Title: PROC OF MT SPARE

Reference Number: GEM/2025/B/6163585

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting bids for the procurement of maintenance spare components under the tender GEM/2025/B/6163585. This tender encompasses a wide range of items vital for the operational efficiency and maintenance of military assets. The objective is to supply high-quality spare parts, ensuring readiness and reliability in military operations.

Scope of Work and Objectives

The scope of this tender covers various spare parts, including but not limited to sealing compounds, coalescer filter elements, engine speed sensors, primary air filters, starter motors, and other associated components. The primary objective is to ensure the timely reception of these products, enhancing the maintenance capabilities of the armed forces. A total quantity of 638 items is outlined for procurement, fostering operational excellence in military maintenance sectors.

Eligibility Criteria

To qualify for participation in this tender, bidders must satisfy the following eligibility criteria:

• Registration as a legal entity compliant with industry regulations.
• Proven experience in the supply of spare parts or similar items.
• Financial stability and capability to meet the procurement demands.
• Adequate capacity to deliver the specified quantity within stipulated timelines.

Technical Requirements

Bidders are expected to adhere to specific technical requirements regarding the items offered in this tender. The standards mentioned in the tender documents must be extensively followed, ensuring that all products meet the necessary quality and performance benchmarks. Certification for compliance with relevant industry standards is mandatory.

Financial Requirements

Prospective bidders must also comply with the defined financial requirements, including:

• Demonstrating adequate financial resources through bank statements, profit and loss reports, and other relevant financial documents.
• Submission of a bid total that reflects the affordability and competitiveness of their offered pricing structure.

Document Submission Details

Interested bidders are required to prepare and submit their bids electronically through the designated platforms. All submissions must include comprehensive documentation as per the requirements outlined in the tender details. Timely submissions are crucial in the evaluation process to ensure consideration for awarding contracts.

Special Provisions

The tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in government contracts. These benefits include potential preference points during the evaluation process, fostering an inclusive procurement environment.

Evaluation Process

Bids will undergo a meticulous evaluation process to ascertain compliance with technical and financial requirements. Evaluation criteria will encompass product quality, vendor reliability, delivery timelines, and pricing competitiveness. The Department of Military Affairs aims to select bids that not only meet specifications but also provide the best value for the defense sector.

Delivery Locations

The delivery of procured items will be managed within specified military facilities. Bidders must demonstrate their capacity to meet logistical requirements and ensure smooth delivery operations at the designated locations.

Contact Information

For any clarifications regarding the tender, interested parties can reach out to the Department of Military Affairs. Proper channels for communication will be provided in the official tender document.

Through this procurement, the Department of Military Affairs aims to enhance operational readiness by ensuring that maintenance protocols are supported adequately through high-quality spare parts. This tender offers an excellent opportunity for suppliers to engage in a meaningful capacity within the defense sector.