Tender Title: Supply of Military Equipment Components
Tender Reference Number: GEM/2025/B/6173656
Issuing Authority: Ministry of Defence, Department of Military Affairs
The Department of Military Affairs under the Ministry of Defence is inviting tenders for the procurement of various military equipment components necessary to ensure operational efficiency. This tender encompasses a comprehensive list of items including, but not limited to:
- S-A Pump Coolant Alternate Parts (Part Number B-7016008)
- Circuit Breakers (Part Number 9432 020)
- Primary Air Filters (Part Number F-8283900)
- Piston Rings (Part Number 09916M77310)
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 254 units of essential military equipment components. The selected vendors will be responsible for providing quality components that meet the specified technical and quality standards laid out in the tender documentation. This initiative aims to strengthen the logistical capabilities of the defence sector and ensure the sustainability of military operations.
Eligibility Criteria
To participate, bidders must fulfill the following eligibility criteria:
- Must be a registered entity with relevant trade licenses.
- Experience in supplying similar military equipment components to governmental or defense establishments is preferred.
- Must possess a valid GST and PAN registration.
Technical Requirements
Bidders must meet the technical specifications as provided in the detailed tender documents. This includes compliance with materials used, dimensions, and other characteristics specified for each component. All products delivered must undergo adherence to prescribed quality standards and testing criteria outlined in the documentation.
Financial Requirements
All bidders need to comply with the financial documentation requirements which include:
- Proof of financial capability to undertake this contract.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
- Requirements for performance security that will ensure compliance with contract terms.
Document Submission Details
All necessary documents must be submitted electronically through the designated platform. Submission should include:
- Bid Proposal
- Technical and Financial Documents
- EMD as required
Special Provisions
The tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. MSEs are encouraged to apply, as they might qualify for relaxation on certain norms, thereby promoting equitable access to government contracts.
Evaluation Process
Tenders will be evaluated based on a two-stage process encompassing qualification criteria and technical compliance followed by financial assessment. A scorecard system will be applied to ensure a detailed evaluation of bids received.
Delivery Locations
Successful bidders will be required to deliver the equipment components to designated military procurement locations as specified in the contract. The locations will be communicated upon the finalization of contracts.
Contact Information
For further clarifications, the authorized contact details along with necessary points of communication can be found in the tender documentation. Prospective bidders are encouraged to reach out for any queries they may encounter before submitting their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant trade licenses, and prior experience in supplying military components to governmental establishments. Bidders must also provide valid GST and PAN details when submitting their proposals to comply with the regulatory framework.
The technical specifications required for the military components detailed in the tender documentation include adherence to dimensions, materials, and performance metrics essential for operational efficiency. All items supplied must comply with national and military quality standards, ensuring reliability and durability in military applications.
The Earnest Money Deposit (EMD) acts as a security to ensure the bidders commit to their proposals. The specific amount for the EMD is mentioned in the tender documentation and must be paid through the prescribed methods. It is important for bidders to include this deposit to avoid disqualification during the evaluation process.
Bids must be submitted electronically through the designated online platform. It is crucial for bidders to prepare and upload all required documents meticulously, including financial documents, technical compliance proofs, and EMD, to ensure a smooth submission process that aligns with the guidelines laid out in the tender.
Yes, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. These entities can benefit from relaxed norms and additional advantages intended to promote inclusive growth in government procurement, thereby boosting local businesses and innovation initiatives.
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