Tender Title: Repair and Overhauling Service for Bench-Top Spectrometer
Tender Reference Number: GEM/2025/B/6163133
The Department of Military Affairs, under the Ministry of Defence, is inviting bids for the Repair and Overhauling Service of Bench-Top Spectrometers. This tender aims to identify a qualified service provider capable of conducting thorough maintenance, repairs, and overhauling of bench-top spectrometer units to ensure optimal functionality and performance in military and defense applications.
Scope of Work and Objectives
The primary objective of this tender is to partner with an experienced service provider for the repair and overhauling of Bench-Top Spectrometers. The scope of work encompasses the following tasks:
- Comprehensive inspection and diagnostics of the equipment.
- Repair, replacement, or refurbishment of defective parts.
- Testing and calibration of the spectrometers post-repair to meet specified standards.
- Regular maintenance checks as stipulated in the contract.
The overall goal is to enhance the reliability and longevity of the bench-top spectrometers used by military institutions.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Must be a registered and recognized entity.
- Experience in similar repair and overhauling services of analytical instruments.
- Proven track record of meeting service level agreements in previous contracts.
- Adequate technical staff and expertise to carry out repairs on bench-top spectrometers.
Technical Requirements
Bidders are required to submit technical documents proving their capability to deliver the specified services including but not limited to the following:
- Detailed methodology for repairs and overhauling procedures.
- Documentation of previous similar projects successfully completed.
- Qualification certificates of technical staff involved in services offered.
Financial Requirements
Bidders must provide financial records demonstrating their capability to handle the financial scope of this project:
- Submission of last three years’ audited financial statements.
- Cost breakdown for the proposed services, including repairs, parts, and labor.
Document Submission Details
All bids must be submitted through the specified online portal before the submission deadline. Required documents include:
- Technical proposal
- Financial proposal
- Eligibility documents
- Any supporting certifications
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate, and preferential treatment may be afforded in the evaluation process to enhance participation.
Evaluation Process
The evaluation of submitted bids will be conducted based on the following criteria:
- Compliance with technical specifications.
- Cost-effectiveness of the financial proposal.
- Previous experience and service delivery performance.
The tender may involve a multi-stage process, including technical and financial evaluations.
Delivery Locations
Services will be required to be executed at designated military bases and institutions as specified in the tender contract. Bidders should have the capacity to mobilize quickly to various location sites.
Contact Information
For queries related to the tender, bidders may contact the Department of Military Affairs, Ministry of Defence. Official contact details will be available upon registration on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing experience in the repair and overhauling of analytical instruments, and demonstrating a proven track record in fulfilling service level agreements. Bidders should also possess the necessary technical expertise and resources capable of delivering optimal service and support.
Bidders must detail the methodology they will employ for repairs and overhauls, along with evidence of previous similar projects. This involves submitting documentation demonstrating compliance with quality standards for bench-top spectrometers and proving that the engineering staff involved are certified and trained.
Bids must be submitted via the designated online portal. It is essential to include a comprehensive technical and financial proposal, eligibility documents, and any required certifications as specified in the tender details. Failure to adhere to submission guidelines may result in disqualification.
Yes, the tender process includes specific benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs will receive preferential treatment in the evaluation process, promoting inclusivity and encouraging small businesses’ participation in defense contracting.
Bidders are typically required to provide a performance security, which may be a percentage of the contract value. This security ensures that the service provider will meet the contractual obligations laid out in the tender. The specifics of this requirement will be outlined in the tender documentation, along with the conditions for the release of the security post-completion of the project.
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