Department of Military Affairs Tender by Indian Army (GEM/2025/B/6136509)

The GEM/2025/B/6136509 tender is issued by the Department of Military Affairs, under the Ministry of Defence. This tender invites bids for the procurement of Plain Copier Paper (V3) ISI Marked to IS 14490 and Toner Cartridges / Ink Cartridges / Consumables for Printers.

Scope of Work and Objectives

The primary objective of this tender is to procure standard office supplies that meet the required quality and specifications for use within military and defense establishments. The selected vendors will supply a total quantity of 60 units of copier paper and associated toner and ink cartridges, ensuring compliance with industry standards outlined in the IS 14490 certification.

Eligibility Criteria

To be eligible to participate in this tender, vendors must:

• Be a legally registered business entity within the country.
• Have appropriate certification for the products being supplied, particularly for ISI marked items.
• Demonstrate past performance in supplying similar items to government or large enterprises.

Technical Requirements

Vendors must ensure that the following technical requirements are met:

• The Plain Copier Paper must be ISI Marked to conform to IS 14490.
• Toner Cartridges and Ink Cartridges must be compatible with standard printers used by the defense department.
• All products offered must comply with recognized quality standards and specifications.

Financial Requirements

Bidders are required to provide financial documents that demonstrate:

• The financial stability of the company, typically through recent balance sheets or annual reports.
• Compliance with all relevant taxation laws.

Document Submission Details

Bidders must submit their proposals via the official tender submission portal. The submission should include:

• A duly filled bid form.
• Relevant financial and technical documentation.
• Product samples if required.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing them with certain benefits such as price preferences and relaxed qualification criteria to promote inclusivity.

Evaluation Process

Bids will undergo a thorough evaluation process encompassing:

• A technical assessment of the submitted documents against the required specifications.
• A financial evaluation based on the proposed pricing structure.
• Bids will be ranked based on compliance and value for money.

Delivery Locations

The successful bidders will be required to deliver all supplies to specified locations determined by the Department of Military Affairs. Exact delivery points will be communicated post-award.

Contact Information

For additional inquiries regarding this tender, bidders are encouraged to reach out directly to the Ministry of Defence’s Department of Military Affairs. Details for communication should be as per the official channels available on the GEM portal.

This tender presents an opportunity for firms specializing in office supplies to engage with the government, ensuring adherence to required specifications and quality standards in the supply given the critical nature of the materials for military operations.