Tender Title:
MT STORE
Tender Reference Number:
GEM/2025/B/6207306
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The primary objective of this tender is to procure a range of automotive parts, including components such as gaskets, spark plugs, piston ring sets, cylinder heads, and batteries. The tender aims to ensure a continuous supply of these essential components for maintenance and operational readiness of military vehicles. The total quantity required is 25 units, and vendors are expected to source high-quality automotive equipment that meets the technical specifications outlined in the tender documentation.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet specific requirements, which include being a registered business entity. The entity must demonstrate capabilities in supplying the required automotive components and possess necessary industry certifications that validate their compliance with quality standards.
Technical Requirements:
The technical specifications for the automotive parts must adhere to the industry standards as outlined by the Ministry of Defence. Suppliers will be required to provide detailed quality assurance documentation, including any applicable test reports or certifications associated with the specific components listed in the tender.
Financial Requirements:
Bidders must provide a comprehensive financial proposal that includes details of pricing, payment terms, and any other financial obligations tied to the tender submission. Performance security guarantees and Earnest Money Deposit (EMD) details will also need to be included to validate the seriousness of the bid.
Document Submission Details:
Interested bidders are required to submit their proposals electronically, accompanied by all mandatory documents, including technical specifications, financial bid, and compliance certifications. All submissions must follow the specified formats as delineated in the tender guidelines and must be completed before the submission deadline to be considered valid.
Special Provisions:
Encouragement is given to Micro, Small, and Medium Enterprises (MSEs), as well as recognized start-ups, who can benefit from provisions designed to support their participation. This includes simplified documentation requirements and aimed assistance in the procurement process as part of the Ministry's wider effort to stimulate participation from smaller entities.
Evaluation Process:
The evaluation of bids will be conducted systematically against set criteria. Bids will be assessed based on technical compliance, quality assurance, financial viability, and experience in similar procurements. An emphasis will be placed on the offered pricing structure, performance security, and capability to deliver quality parts within stipulated timelines.
Delivery Locations:
All components must be delivered to predefined military locations specified in the detailed tender document. The successful bidder will be responsible for ensuring timely delivery according to the agreed schedule.
Contact Information:
For inquiries, bidders may direct their questions to the Department of Military Affairs. Specific contact emails or phone numbers were not disclosed in the tender documentation, all communication will be facilitated via the appropriate channels established through the formal procurement process.
Tender BOQ Items
21 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements to participate in the tender include being a registered entity recognized under the appropriate governing body. Bidders must possess experience or capacity in supplying automotive components, submit relevant industry certifications validating their products, and comply with the quality standards required by the Ministry of Defence.
Bidders must present a set of necessary certificates, including quality assurance documents ensuring compliance with relevant safety and industry standards associated with automotive parts. This may include ISO certifications, manufacturer’s warranties, and any applicable test reports confirming product reliability and performance prior to submission.
To participate in this tender, bidders must complete the registration process, which includes filling out the required forms and uploading relevant documents that demonstrate their qualifications. This typically involves verifying compliance with financial and technical requirements and may also necessitate submission of prior performance records in similar contracts.
The accepted document formats for tender submission are specified within the tender guidelines to ensure all proposals are uniform and standardized. Typically, acceptable formats include PDF and Word documents for technical and financial bids, ensuring that all submissions are clear and legible for review and evaluation.
The evaluation criteria for the bids will focus on various factors, including technical compliance with the specifications, previous vendor experience, the pricing proposal, financial stability, and the ability to meet delivery timelines. Each bid will be meticulously compared against these criteria to select the most capable provider for the needs outlined in the tender.
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