Tender Title: Changeover Switch

Reference Number: 113678cc3

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

This tender invites bids for the supply of electrical components as defined in the scope of work. The main objective is to procure quality items to meet the operational requirements of the Department of Military Affairs. The components requested include a variety of changeover switches, extension boards, cables, halogen lights, gas stoves, and other essential items.

Scope of Work and Objectives

The scope covers the provision of Changeover Switch 63 Amp, various extension boards (6 Amp, 16 Amp), combo MCBs, and other electrical supplies including flexible wires, light bulbs, and kitchen equipment. A total quantity of 252 items is currently needed with specifications that comply with the necessary industry standards. The goal is to ensure reliability and operational efficiency in military deployments.

Eligibility Criteria

To participate in this tender, bidders must meet the eligibility criteria outlined by the Department of Military Affairs. This includes having a valid registration with the appropriate authorities, demonstrating prior experience in the supply of similar items, and maintaining compliance with quality standards. Bidders should be able to provide evidence of their capability and history in timely delivery of goods.

Technical Requirements

Participants are required to submit a detailed proposal demonstrating that all offered products meet the specified technical parameters. This includes certifications for safety, efficiency, and compliance with government regulations. Documentation supporting the quality compliance of products and manufacturing practices must be included.

Financial Requirements

Bidders must provide a comprehensive pricing structure that reflects the cost per unit, total cost for the tendered items, and any potential taxes applicable. It's essential to include information regarding the Earnest Money Deposit (EMD) which will be required as part of the bid submission process. The deposit will be forfeited in case of a withdrawal of the bid or non-compliance with the agreement terms.

Document Submission Details

All proposals should be submitted electronically via the designated platform specified in the tender announcement. Bidders must ensure that all relevant documentation is complete and correctly formatted before submission. Accepted document formats include PDF and Word, and it is crucial to comply with submission guidelines to avoid rejection of proposals.

Special Provisions

This tender provides benefits for Micro, Small, and Medium Enterprises (MSEs), as well as startups, encouraging them to participate and contribute to the defense supply chain. The MSEs are preferred in the evaluation process to promote local vendors and enhance the economic viability of smaller enterprises.

Evaluation Process

The received bids will be evaluated based on price competitiveness, compliance with technical specifications, and adherence to quality standards. The evaluation committee will score submissions and select vendors with the best overall offering. Feedback may be provided to those whose bids are not successful.

Delivery Locations

Goods must be delivered to specified military locations as per the contract requirements. Timely delivery is critical to ensure operational readiness, and bidders are expected to detail their logistics plans in their proposals.

Contact Information

For further clarification, bidders may refer to the contact details specified in the official tender announcement. It is vital to direct inquiries or requests for additional information through appropriate channels to ensure that responses are accurate.

In summary, this tender represents a significant opportunity for qualified vendors to supply essential electrical components and support the operational capabilities of the Department of Military Affairs. Bidders are encouraged to review all requirements carefully and submit competitive proposals.