Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173204)
Refined Mustard Oil (V2) (Defence)
Tender Timeline
Overview
The GEM/2025/B/6173204 tender, initiated by the Department of Military Affairs under the Ministry of Defence, invites bids for the supply of Refined Mustard Oil (V2) specifically designated for defense applications. This procurement aims to ensure a steady supply of high-quality edible oil that meets the essential dietary requirements of military personnel.
Scope of Work and Objectives
The objective of this tender is to procure a total quantity of 1250 liters of Refined Mustard Oil (V2) that adheres to the specified quality standards suitable for military utilization. The selected vendor will be responsible for delivering the oil to designated military facilities, ensuring timely and efficient logistics as outlined in the successful bid proposal.
Eligibility Criteria
Bidders must meet certain eligibility requirements to participate in this tender:
- Registration as an entity with a valid tax identification number.
- Capability to supply the required quantity of refined mustard oil.
- Experience in providing similar products to government or defense entities, if applicable.
- Compliance with specified quality standards and regulations.
Technical Requirements
The Refined Mustard Oil must meet the following technical specifications:
- Comply with food safety and quality benchmarks as stipulated by regulatory authorities.
- Packaging standards must ensure oil preservation and maintain quality during transport.
- Confirmation that the product is free from adulteration and harmful substances.
Financial Requirements
Bidders are required to disclose financial capabilities, including:
- Pricing per liter of Refined Mustard Oil.
- A clear breakdown of payment terms.
- Earnest Money Deposit (EMD) details that must be submitted with the bid to ensure commitment.
Document Submission Details
Interested bidders must prepare and submit the following documents:
- A completed bid form.
- Proof of eligibility requirements and compliance with technical specifications.
- Signed declaration form affirming adherence to government regulations.
- Payment of the EMD as specified in the tender documents.
- Format of document submissions must be in digital copies (PDF preferred).
Special Provisions
This tender provides specific incentives for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation in defense sector procurement. Bidders who qualify as MSEs will be given preference during the evaluation process and potential price concessions.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility and technical requirements.
- Price evaluation criteria, considering both the bid amount and quality.
- Bidder’s past performance and reliability in fulfilling contracts.
Delivery Locations
Successful bidders will be tasked with delivering the Refined Mustard Oil to specified military bases as indicated in the finalized agreement. Delivery timelines and logistical requirements will be clarified upon contract award.
Contact Information
For inquiries regarding this tender, interested parties can contact the Department of Military Affairs, ensuring all communications abide by the submission protocol outlined in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include registration as a legal entity with the appropriate tax identification information. Additionally, bidders should demonstrate the capability to supply significant quantities of Refined Mustard Oil. Past experience delivering similar products is often favorable, but not always necessary. Compliance with quality specifications and necessary certifications is mandatory to reflect a bidder’s reliability and product integrity.
All Refined Mustard Oil presented for this tender must meet established technical specifications indicated by regulatory bodies. These specifications ensure that the product meets food safety standards and includes proper packaging to maintain freshness during transit. Furthermore, bidding products should be free of adulteration and comply with applicable dietary regulations pertinent to military use.
Bidders must outline their payment terms clearly within the proposal. The terms generally involve the total calculated price per liter of Refined Mustard Oil and any conditions for advance payment or post-delivery payments. Documentation regarding the required Earnest Money Deposit (EMD) must also be submitted to secure bid participation and demonstrate financial readiness.
All bids must be submitted digitally, preferably in PDF format. The submission should include the bid form, proof of eligibility, technical documentation, and any other specified certifications. Bidders should ensure compliance with the stipulated method of submission to avoid disqualification due to improper document formats.
The GEM/2025/B/6173204 tender includes provisions aimed at enhancing participation from Micro, Small, and Medium Enterprises (MSEs). These may encompass favorable pricing conditions during evaluation, assistance with regulatory compliance, and preference in the selection process to ensure that smaller entities can effectively compete and contribute to defense procurements. Compliance with initiatives such as ‘Make in India’ will also be encouraged throughout the evaluation process.
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