Department of Military Affairs Tender by Hqids (GEM/2025/B/6156231)
Custom Bid for Services - Extending of work station of tech store section
Tender Timeline
Tender Title: Custom Bid for Services - Extending Work Station of Tech Store Section
Reference Number: GEM/2025/B/6156231
Issuing Authority/Department: Department of Military Affairs under the Ministry of Defence
Scope of Work and Objectives
The primary goal of this tender is to extend the work station of the tech store section in order to enhance operational efficiency and productivity. The project aims to modernize and optimize the layout of existing workstations, facilitating better workflow and ensuring that the equipment is organized in a functional manner. The successful bidder will be responsible for assessing current workstation needs, proposing design improvements, and executing the modifications.
Eligibility Criteria
To qualify for participation in this tender, bidders must be a registered business entity capable of delivering the required services. Eligible participants should have prior experience in similar projects, demonstrating their capability to handle the scope of work. It is critical for bidders to maintain a valid registration with relevant government bodies.
Technical Requirements
Bidders must provide their technical proposal which should include the following:
- Design plans for the extended workspace.
- Detailed descriptions of materials and equipment to be used.
- Qualitative standards they will adhere to while executing the project.
- A timeline for project completion must also be included.
Financial Requirements
Bidders are expected to provide a comprehensive financial proposal. This will include a detailed breakdown of costs associated with material, labor, and any additional expenses. It is also necessary to demonstrate financial stability through relevant documentation, showcasing the bidder’s ability to manage project funds securely.
Document Submission Details
All bids must be submitted electronically through the designated platform. It's mandatory for bidders to ensure that all necessary documents are uploaded in the required formats. Each submission should include:
- Technical Bid
- Financial Bid
- Proof of eligibility and compliance documents
Special Provisions
Bidders falling under the Micro, Small, and Medium Enterprises (MSEs) category may receive benefits and supportive provisions as part of this tender process. In addition, there are provisions for startups that will be taken into account during the evaluation process.
Evaluation Process
The evaluation will follow a two-fold approach where technical and financial proposals will be assessed separately. A scoring system will be in place, where a certain threshold must be crossed in the technical bid to proceed to the financial evaluation. The successful bid will be one that offers the most advantageous terms while satisfying technical specifications.
Delivery Locations
The successful bidder will be required to deliver the extended work station solutions to the specified location mentioned in the tender documentation. Precise details about the delivery site will be provided to the winning bidder.
Contact Information
While specific contact details are not disclosed within this tender documentation, interested bidders are encouraged to refer to the tender portal for further inquiries or clarification.
In conclusion, this tender provides an excellent opportunity for qualified service providers to contribute to enhancing work efficiency in the Department of Military Affairs' tech store section. Bidders are encouraged to invest time in understanding the scope and requirements of this project thoroughly while presenting their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the services needed. Bidders must have relevant experience in extending workstations, demonstrating technical proficiency. Additionally, businesses must hold valid registrations with the applicable governmental authorities to ensure compliance.
Bidders must adhere to comprehensive technical specifications that include proposed designs, materials, and equipment intended for use. It is necessary for applicants to showcase adherence to quality standards and to present detailed descriptions of how the proposed work will enhance workstation functionality.
The Earnest Money Deposit (EMD) serves as a security to ensure that bidders are serious about their application. Typically, the amount required for EMD is mentioned within the tender documentation. Bidders should ensure they include this deposit along with their bids to avoid disqualification.
Bids must be submitted through the designated electronic submission platform mentioned in the tender details. It’s crucial for bidders to follow submission guidelines closely, ensuring all documentation, including technical and financial bids, is in the accepted formats to prevent any issues during evaluation.
Yes, there are advantageous provisions for Micro, Small, and Medium Enterprises (MSEs) as part of the tender process. These benefits are designed to promote inclusivity within the bidding environment, providing MSEs with fair consideration within evaluation criteria, potentially enabling them to compete effectively.
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