Tender Title: Supply of Mechanical Components and Spare Parts
Reference Number: GEM/2025/B/6125204
Issuing Authority/Department:
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives:
This tender encompasses the supply of various mechanical components and spare parts that are crucial for military equipment maintenance. The components include but are not limited to COVER CLUTCH, Oil Filter, BODY OIL FILTER, Cyl Clutch Release, Belt V, Fuel Filter, Head Gasket, WHEEL CYL, and Oil Seal. The primary objective is to ensure the operational readiness and efficiency of military equipment by providing high-quality parts that meet stringent performance standards.
Eligibility Criteria:
Bidders must fulfill the following eligibility requirements:
- Must be a registered legal entity.
- Have prior experience in supplying similar mechanical components or spare parts.
- Compliance with all local regulations and standards relevant to the supply of automotive parts.
Technical Requirements:
Bidders are required to provide technical specifications for the components, which must adhere to specific industry and military standards. The products should demonstrate durability, reliability, and compatibility with the stated military equipment.
Financial Requirements:
Bidders must demonstrate financial viability, which includes the submission of recent financial statements. There may be an Earnest Money Deposit (EMD) requirement that ensures the commitment to fulfilling the contract upon award.
Document Submission Details:
All tender documents must be submitted electronically through the designated e-procurement platform. Detailed submission instructions will be outlined within the bid documents to ensure transparency and compliance.
Special Provisions:
The tender may include special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to participate in a minimal yet competitive bidding environment and promote local manufacturing in alignment with the 'Make in India' initiative.
Evaluation Process:
The evaluation will be conducted based on predefined criteria which will include technical evaluation, financial bid assessment, and adherence to quality standards. The selection of bidders will be prioritized based on the overall value offered and compliance with the tender specifications.
Delivery Locations:
The mechanical components and spare parts must be delivered to specified military locations as dictated in the tender documents. Bidders are expected to ensure timely and efficient logistics management to meet the delivery schedules.
Contact Information:
While specific contact details for inquiries are not provided in the tender information, interested bidders are encouraged to monitor the tender portal for updates and further details.
General Information
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Evaluation and Technical Information
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with proven experience in supplying mechanical components and spare parts. Bidders must also comply with local regulations relevant to automotive supply and meet military standards.
The technical specifications must include durability, compatibility, and adherence to military standards. Bidders should provide detailed product datasheets and confirm the performance benchmarks for offered components.
Typically, a percentage of the total contract value is held as performance security to ensure compliance with contractual obligations. Payment terms will usually be outlined in the contract documentation, generally including milestone payments upon delivery and acceptance of goods.
Submissions must be made electronically through the designated e-procurement platform, with accepted document formats typically including PDF, DOC, and spreadsheet formats for technical and financial bids. Detailed instructions for submission will be provided in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxed eligibility criteria, simplified documentation, and potential preferences in the procurement process to foster a more inclusive bidding environment, encouraging local participation and production methods aligning with national policies like ‘Make in India’.
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