Department of Military Affairs Tender by Indian Army (GEM/2025/B/6139834)
Duct Cooling System
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Tender Title: Duct Cooling System
Tender Reference Number: GEM/2025/B/6139834
Issuing Authority: Department of Military Affairs
The Duct Cooling System tender, referenced as GEM/2025/B/6139834, is officially issued by the Department of Military Affairs under the Ministry of Defence. The primary objective of this tender is to procure a sophisticated duct cooling system designed to meet stringent performance standards required for military applications.
Scope of Work and Objectives
The selected contractor will be responsible for the provision, installation, and commissioning of the duct cooling systems. These systems should be capable of delivering efficient cooling in varied operational conditions. Key objectives include ensuring reliability, energy efficiency, and the ability to adhere to specific technical and quality standards set forth in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with valid documentation and licenses to operate within the relevant sector. Registered Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. Eligibility will be assessed based on the technical capabilities, financial stability, and experience in similar projects.
Technical Requirements
Bidders must present a detailed specification of the duct cooling systems, including the materials used, energy ratings, maintenance protocols, and operational efficiency. Additionally, compliance with all industry standards and regulations is mandatory. Bidders should outline their proposed methodologies for testing the systems under diverse conditions.
Financial Requirements
Participants must submit a bid that includes complete financial breakdowns pertaining to the cost of materials, installation, and any additional services offered. A clear understanding of the payment structure, including milestones for installation and commissioning, must be provided.
Document Submission Details
Prospective bidders are required to submit their proposals electronically as per the outlined submission guidelines. Submission must include all necessary documents as specified in the tender packet, ensuring all requirements are addressed thoroughly.
Special Provisions
In line with promoting growth and inclusion, provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups, offering opportunities for participation under favorable conditions. These special provisions aim to enhance competitiveness among smaller firms.
Evaluation Process
The evaluation of tenders will be based on a multi-criteria framework, incorporating both technical and financial assessments. Bids will be scrutinized based on the completeness of submissions, compliance to technical specifications, and overall value offered.
Delivery Locations
The successful bidder will be responsible for delivering the duct cooling systems to specified military locations as outlined by the issuing authority. Specific logistical considerations must be addressed in the proposal.
Contact Information
For more information regarding this tender, participants are encouraged to reach out through the official communication channels provided in the tender documentation.
The Duct Cooling System procurement process seeks to attract capable vendors who can meet the defined scope, adhere to stringent standards and contribute positively to the military's equipment infrastructure.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation, as well as complying with industry norms related to quality and safety. Bidders must demonstrate substantial experience in similar projects, and the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. It is essential that all proposals adhere to the specified technical and financial prerequisites to qualify for consideration.
Suppliers must provide a detailed account of the technical specifications that align with operational needs. This includes energy efficiency ratings, materials used, cooling capacities, and maintenance requirements. Furthermore, all submitted products must comply with established quality standards to ensure durability and reliability under operational conditions.
Bidders are required to submit a comprehensive financial package, outlining the total costs associated with the Duct Cooling System, including installation and any ancillary services. Financial submissions must clarify payment terms and conditions, as well as an understanding of potential price evaluation considerations based on quality and value offered.
Proposals for the Duct Cooling System must be submitted electronically, in accordance with guidelines laid out in the tender document. All submissions should include required certificates, detailed specifications, and comprehensive financial breakdowns. Attention to document formats should be adhered to, ensuring a professional presentation in alignment with submission requirements.
The tender process for the Duct Cooling System includes specific provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include preferential evaluation criteria and opportunities to access financial assistance. Additionally, participation aligns with government initiatives such as ‘Make in India,’ promoting local manufacturing and procurement, which enhances competitiveness for smaller entities in the market.
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