The Department of Military Affairs, under the auspices of the Ministry of Defence, is actively inviting bids for the procurement and supply of various automotive parts that are crucial for maintaining military transport fleets. The tender reference number for this procurement is GEM/2025/B/6160503.

Scope of Work and Objectives

The primary objective of this tender is to secure quality automotive components that include, but are not limited to, ball joints (rear and front RH), brake pads (front and rear), door mechanisms RH, clutch plates assembly, pressure plates assembly, wheel hub nuts, accelerator cables, drive shaft yoke and spline, and double joint shafts. The total quantity required for the project stands at 23 pieces across various categories. These parts will be utilized in the service and repair of vehicles to ensure optimal performance and reliability.

Eligibility Criteria

To participate in the tender, bidders must fulfill specific eligibility requirements. This includes being an officially registered entity compliant with all regulatory standards applicable to the automotive supply sector. Bidders must also demonstrate experience in supplying automotive parts to government or military agencies, ensuring they understand the quality and delivery standards required.

Technical Requirements

Bid submissions must adhere to the technical specifications outlined in the tender documentation. This includes providing detailed information about the quality standards of the offered components, including certifications and compliance with industry norms. Suppliers must also ensure that all products meet the performance criteria set forth by the Ministry of Defence.

Financial Requirements

Bidders are expected to provide a comprehensive financial proposal, including all costs associated with the procurement of the specified items. Each bidder must also be prepared to present an Earnest Money Deposit (EMD) as stipulated in the tender guidelines to demonstrate financial commitment and to secure the bid against possible withdrawal.

Document Submission Details

All submissions must be compiled carefully and sent in the required format as specified in the tender notice. Additionally, the submission should include all necessary supporting documents, including registration certificates, technical specifications of the offered products, and any required compliance certificates.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. There are specific benefits and provisions designed to support MSEs and enhance their competitiveness, thereby promoting local sourcing as per the government’s policies.

Evaluation Process

The bids will undergo a thorough evaluation process based on predefined criteria. The key factors for evaluation will include the quality and compliance of the products, financial viability, and the bidder's prior experience in fulfilling similar contracts. The evaluation will be conducted by a panel appointed by the Department of Military Affairs.

Delivery Locations

Successful bidders will be responsible for ensuring timely delivery of the automotive parts to designated locations specified in the contract. It is essential that the delivery timeline aligns with the operational needs of the military fleet.

Contact Information

For any inquiries regarding this tender, bidders may refer to the contact details provided within the official tender documentation.

This tender represents a significant opportunity for suppliers in the automotive sector to contribute to national defence frameworks while ensuring compliance with rigorous quality and performance criteria. We strongly encourage eligible bidders to prepare their submissions in accordance with outlined guidelines to enhance their chances of success.