Department of Military Affairs Tender by Indian Navy (GEM/2025/B/5940010)
Custom Bid for Services - CAMC of X Ray Baggage Scanner
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Tender Title: Custom Bid for Services - CAMC of X-Ray Baggage Scanner
Reference Number: GEM/2025/B/5940010
Issuing Authority: Department of Military Affairs, Ministry of Defence
The scope of work for this tender encompasses the comprehensive Comprehensive Annual Maintenance Contract (CAMC) for X-ray baggage scanners utilized by military facilities. The objective is to ensure that the scanners operate reliably and efficiently, providing consistent security inspections of luggage and cargo. Contractors are expected to deploy skilled technicians to carry out regular maintenance, troubleshoot issues, and implement parts replacement as needed during the contract period.
Eligibility Criteria
To participate in this tender, all bidders must meet eligibility criteria as defined by the Department of Military Affairs. Eligible entities include registered service providers with a minimum of five years of experience in the maintenance of X-ray machines or similar equipment. Additionally, bidders should demonstrate a robust service history with client references.
Technical Requirements
Bidders are required to provide a detailed technical proposal that outlines their process for the CAMC of X-Ray Baggage Scanners. Proposals should include service schedules, and specifications of the personnel assigned, including their qualifications and certifications. Contracts will also require the use of OEM (Original Equipment Manufacturer) parts to ensure compatibility and reliability.
Financial Requirements
Bidders must submit a financial proposal including fixed pricing for service, parts, and emergency response times. Financial stability will be evaluated based on submitted documents such as balance sheets and profit-loss statements for the previous two years.
Document Submission Details
Interested bidders must submit their proposals in both physical and digital formats. All documents must be organized and clearly labeled for ease of review. Proposals should include all requisite certifications, technical specifications, and financial information.
Special Provisions
This tender encourages participation by Micro, Small, and Medium Enterprises (MSEs) and startups. Special consideration will be granted to these entities through a reduced financial requirement and evaluation preferences to promote local business participation.
Evaluation Process
Evaluations will be conducted based upon the criteria outlined in both the technical and financial proposals. Factors such as the clarity of the service plan, the experience of the technical team, and the comprehensive nature of the financial bid will influence selection. A technical assessment will precede the financial evaluation to ensure that all necessary qualifications are met.
Delivery Locations
Services are primarily targeted at military installations requiring regular maintenance for multiple X-Ray Baggage Scanners deployed across various geographic regions. Specific locations for service delivery will be identified in the contract agreement.
Contact Information
For further details and clarification, prospective bidders can reach out to the Department through prescribed communication channels that will be provided in the official tender documentation.
Prospective bidders are encouraged to review the GEM/2025/B/5940010 documentation thoroughly to ensure compliance with all stipulations outlined.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum of five years’ experience in CAMC of X-Ray Baggage Scanners or similar equipment, and providing references to demonstrate previous service history. Compliance with local regulations and certifications specific to the maintenance of X-ray machines is also necessary.
Bidders must present several required certificates, including but not limited to business registration certificates, ISO certifications pertinent to service quality, and any relevant technical qualifications of personnel involved in maintenance activities. Ensure all certificates are current and valid within the context of tender compliance.
Proposals should be submitted in both physical and electronic formats. Accepted document formats typically include PDF for digital submissions. Make sure all documents are clear and organized, with each section of the proposal clearly labeled for the evaluation committee’s ease of review.
The Earnest Money Deposit (EMD) serves as a security amount to ensure commitment to the bidding process. The specific amount will be detailed in the official tender documents. Interested bidders will need to submit this deposit along with their financial proposals to validate their bid.
The tender includes specific incentives for MSEs, such as relaxed eligibility criteria and preferential evaluation during the selection process. This aims to enhance participation and support the growth of local businesses in compliance with government policies promoting MSE engagement within public tenders.
Feel free to reach out to the issuing authority for any clarifications or further details regarding this tender.
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