Tender Title:

Procurement of Maintenance Items

Reference Number:

GEM/2025/B/6169039

Issuing Authority/Department:

Department of Military Affairs, Ministry of Defence

The scope of work for this tender involves the procurement of maintenance items specified under the category "10569033 LV7 T 816 443 611 195 0 T COUPLING" and others as detailed in the tender documentation. The total quantity required is 18920 units, distributed among various types of couplings and layshaft gears essential for military applications.

Objectives:

The primary objective is to secure high-quality maintenance items that meet stringent military standards, ensuring readiness and operational efficiency for defense needs. The selected vendor is expected to maintain high compliance with quality standards throughout the procurement process.

Eligibility Criteria:

Eligible bidders must meet the following eligibility requirements:

• Must be a registered entity with the appropriate licensing to conduct business.
• Proven experience in the supply of maintenance items or similar products.
• Must possess relevant certifications that demonstrate compliance with industry standards.

Technical Requirements:

Bidders should adhere to specific technical specifications outlined in the tender documents. These include, but are not limited to:

• Compliance with the military grade quality and specifications.
• Detailed documentation proving the reliability and longevity of the items proposed.
• Must ensure that materials and products comply with relevant quality standards and regulations.

Financial Requirements:

Bidders must submit competitive quotes adhering to the financial requirements established by the Department of Military Affairs. This includes:

• Clear pricing for all items as specified, considering bulk volume discounts.
• Provision of proof of financial stability from a recognized institution.

Document Submission Details:

Submission of documents must comply with the specified formats and guidelines included in the tender documentation. *Electronic submissions are required for initial assessments, with physical copies to follow for successful bidders. Each submission must adhere to the prescribed deadlines to be considered.

Special Provisions:

The tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, providing opportunities for increased participation in government procurements. This encourages local suppliers and enhances compliance with 'Make in India' policies where applicable.

Evaluation Process:

Bids will go through an evaluation process which includes:

• Assessment against technical specifications.
• Financial proposal evaluation considering overall cost-effectiveness.
• The capability to adhere to delivery timelines and quality assurance protocols.

Delivery Locations:

The maintenance items will be delivered to specified military establishments as per detailed instructions provided in the tender documents. Accuracy in delivery timing and adherence to logistics will be crucial for a successful bid.

Contact Information:

For specific inquiries, interested bidders may contact the Department of Military Affairs through official channels as specified in the tender documentation. It is advisable to check for updates or clarifications provided on the official procurement portal.

In summary, the procurement of maintenance items is a crucial task that involves a clear set of requirements and expectations. This tender aims to source high-quality components that adhere to military specifications while providing small businesses with the opportunity to participate in this government procurement process.

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