Tender Title: Repair and Overhauling Service - 20KVA DG SET
Reference Number: GEM/2025/B/6156177
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Repair and Overhauling Service - 20KVA DG SET tender focuses on providing essential maintenance and servicing for 20KVA Diesel Generating Sets (DG SETs) at specified Buyer Premises. The overarching objective of this tender is to ensure operational reliability and efficiency of the DG SETs, which are crucial for maintaining power supply in critical areas. Participating bidders will be responsible for comprehensive inspection, repairs, and overhaul services, ensuring that all equipment meets prescribed operational standards.
Scope of Work and Objectives
The scope of work entails:
- Detailed inspection and assessment of 20KVA DG SETs.
- Performing necessary repairs and servicing tasks, including but not limited to engine maintenance, electrical checks, and replacement of faulty components.
- Conducting thorough testing post-repair to verify functionality and compliance with quality standards.
- Documenting all service activities and providing a detailed report upon completion.
The primary objectives of this tender include enhancing the longevity of the DG SETs, minimizing downtime, and ensuring a seamless power supply for the buyer.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a legally registered entity capable of delivering repair and overhauling services.
- Possess prior experience in servicing similar types of DG SETs.
- Have appropriate certifications and skilled workforce for carrying out the required work.
Technical Requirements
Bidders must demonstrate:
- Expertise in diesel engine mechanics specifically related to 20KVA DG SETs.
- Understanding of safety measures and compliance with relevant regulations.
- Availability of necessary tools and equipment for carrying out repairs.
Financial Requirements
All bids should outline the financial proposal in a structured format, detailing:
- Cost of services including labor, parts, and necessary materials.
- Maintenance of competitive pricing in line with market standards.
Document Submission Details
Prospective bidders are required to submit:
- Technical proposal detailing capabilities and experience.
- Financial proposal with a clear breakdown of costs.
- Relevant certifications and registration documents.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) may be entitled to special benefits within the tender process. Details regarding their advantages under this tender can be explored during the submission phase.
Evaluation Process
Bids will be evaluated based on:
- Technical qualifications and experience.
- Comprehensiveness of the financial proposal.
- Compatibility with outlined requirements and the ability to meet deadlines.
Delivery Locations
Services will be performed at designated Buyer Premises, as specified by the Department of Military Affairs.
Contact Information
For additional inquiries or clarification, bidders are encouraged to reach out through the appropriate channels provided by the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in repairing 20KVA DG SETs, and having qualified personnel capable of executing the necessary tasks. Bidders must also provide any applicable licenses and certifications.
For this tender, bidders should provide certificates that demonstrate expertise in diesel engine repair, compliance with safety and operational standards, and any other documentation that supports their capability to service DG SETs effectively.
To register for this tender, interested parties must complete the required documentation and submit the necessary documents as outlined in the guidelines. All proposals should include technical and financial details relevant to the service offerings.
Bidders are expected to submit their proposals in commonly accepted formats such as PDF or Word documents. This includes technical proposals, financial breakdowns, and certification documents.
The tender outlines that payment terms will be discussed post-award, typically involving milestone payments aligned with project completion phases. A performance security deposit may be required to ensure compliance with the terms of the contract.
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