Overview
The Department of Military Affairs, under the Ministry of Defence, invites bids for the procurement of Video Recorder for CCTV System (V2) as per the tender reference number GEM/2025/B/6104156. This tender is crucial for enhancing security measures and data management within military installations. The details outlined below provide a comprehensive understanding of the scope of work, eligibility criteria, and submission processes associated with this tender.
Scope of Work and Objectives
The primary objective of this tender is to procure 113 units of Video Recorders specifically designed for CCTV systems. These recorders must be capable of handling high-definition video inputs and offer robust storage solutions. The scope encompasses the supply, installation, and maintenance of these devices to ensure they meet the operational requirements of the military's surveillance systems.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Be a registered legal entity with appropriate licenses to operate in the field of electronic equipment procurement.
- Must have experience in supplying CCTV systems or similar technical electronic equipment.
- Bidders should demonstrate previous successful contracts of similar nature and scope.
Technical Requirements
Bidders must ensure that their proposed Video Recorders meet the following technical specifications:
- Compatibility with existing CCTV infrastructure.
- Storage capacity that meets or exceeds the operational needs of military installations.
- Support for network connection and remote access functionalities.
- Compliance with relevant quality standards applicable to electronic devices.
Financial Requirements
A thorough financial assessment will be conducted to evaluate the financial viability of the bidding companies. Bidders should provide:
- Proof of financial stability over the past three years.
- Detailed pricing for the units being offered, inclusive of installation and maintenance services.
Document Submission Details
All submission documents must be prepared meticulously and submitted through the designated portal before the deadline stated in the tender notice. Required documents include:
- Bid proposal.
- Technical specifications sheet.
- Financial proposal.
- Registration and eligibility proof.
Special Provisions
This tender includes special provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and start-ups. These entities are encouraged to participate, ensuring a larger representation of businesses in the bidding process.
Evaluation Process
The evaluation of bids will follow a structured process:
- Initial screening for compliance with eligibility criteria.
- Technical evaluation based on specifications and quality standards.
- Financial assessment based on pricing and value for money.
Delivery Locations
The supply of Video Recorders is expected to be made to designated military installations, details of which will be provided upon successful selection of the bidders.
Contact Information
Bidders seeking further clarification are encouraged to reach out to the Department of Military Affairs through the official communication channels provided in the tender documentation. Contact details for inquiries are available within the document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in supplying electronic equipment, particularly CCTV systems, and demonstrating successful contract history. Bidders need to prove their capability to meet both technical and financial criteria outlined in the tender documents.
The technical specifications for the Video Recorders must ensure compatibility with existing CCTV systems, offer adequate storage solutions, support network functionalities, and comply with relevant quality standards for electronic devices. Bidders are expected to present detailed specifications in their bids.
Bids must be submitted electronically through the official tender portal. All required documentation, including technical and financial proposals, should be uploaded before the specified deadline. Bidders should ensure compliance with submission guidelines outlined in the tender document.
Yes, there are provisions designed to support Micro, Small, and Medium Enterprises (MSEs) in this tender. MSEs are encouraged to participate and may receive support in terms of easier qualification processes and potential financial incentives, fostering inclusivity in the bidding competition.
The evaluation of bids will consist of several stages, including compliance checks with eligibility criteria, technical assessments focusing on specifications and quality, and a financial evaluation to ensure best pricing. Successful bidders will be determined based on these comprehensive evaluations to promote transparency and fairness.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders