Tender Title: Telephone Items
Reference Number: 3a2e16b
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs, under the Ministry of Defence, invites bids for the procurement of various telephone items essential for enhancing communication infrastructure. The scope of this tender encompasses the procurement of a broad range of connectors and adapters, including but not limited to Connector RJ 45, Patch Cord E2K LG Duplex 10 Mtr, Patch Cord LC LC Duplex 10 Mtr, and various types of power adapters and protection socket components.

Scope of Work and Objectives

The primary objective of this tender is to equip military operations with reliable and standardized communication components. Suppliers will provide 216 units across several categories, ensuring quality compliance and timely delivery. The types of items listed are pivotal for setting up telecommunications efficiently, adhering to high setting standards.

Eligibility Criteria

To participate, vendors must meet specific eligibility requirements set forth by the Department. They must be registered entities capable of delivering high-quality products, with necessary certifications for the items being supplied. Further, both domestic and international suppliers are encouraged to apply, while compliance with local procurement rules is vital.

Technical Requirements

Bidders should ensure that all items meet the technical specifications as outlined in the tender documents. This encompasses adherence to required quality standards and meeting safety specifications essential for military use. Each item must be new, without any prior usage, and should come with appropriate certifications verifying their compliance with industry standards.

Financial Requirements

Financial solvency is crucial. Bidders may need to provide proof of their financial health and the ability to manage contractual obligations. An Earnest Money Deposit (EMD) may also be required, ensuring vendors are committed to their bids.

Document Submission Details

All documents must be submitted by the deadlines specified in the tender notice through the prescribed channels. It is essential to follow instructions strictly to avoid disqualification. Accepted document formats include PDF and DOCX; bidders must ensure clarity and completeness in their submissions.

Special Provisions

There are provisions in place to favor Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in this tender. Additionally, startups may find certain benefits tailored to facilitate their engagement in tender offers, contributing to the goal of promoting local businesses.

Evaluation Process

The evaluation of bids will follow a structured process aimed at ensuring transparency and fairness. The Ministry of Defence will assess bids based on specified technical and financial criteria before final selection. Price evaluation will consider the overall cost-effectiveness while ensuring compliance with procurement rules. Clear communication will follow the evaluation, notifying the selected entity of the outcome.

Delivery Locations

Delivery locations are set by the Department of Military Affairs, and selected vendors must be prepared to fulfill orders across various military units.

Contact Information

For any inquiries or additional details, bidders should refer to the official Department of Military Affairs contact channels, specifically dedicated to tender queries.

This tender serves as a vital step towards the modernization of military communications, ensuring that all components procured meet the rigorous demands of military operations and contribute to efficiency and reliability in service provision.