Tender Title: Supply and Installation of AC Voltas 1.5 Ton Window Units

Reference Number: GEM/2025/B/6174455

Issuing Authority: Department of Military Affairs
Ministry: Ministry of Defence

The Supply and Installation of AC Voltas 1.5 Ton Window Units is a critical tender aimed at procuring high-efficiency air conditioning units for military facilities. The objective of this tender is to ensure that the designated locations benefit from optimal temperature control, thereby enhancing operational efficiency and staff comfort. This procurement will support the Ministry of Defence's commitment to maintaining suitable working conditions for military personnel.

Scope of Work and Objectives

The selected vendor will be responsible for the supply and installation of AC Voltas 1.5 Ton Window Units to various military establishments. The objectives of this tender include:

• Providing high-quality air conditioning units that meet specific cooling requirements.
• Ensuring timely installation and minimal downtime during deployment.
• Offering comprehensive post-installation support and maintenance.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• The vendor must be a registered entity, capable of fulfilling the specifications outlined in the tender documentation.
• Prior experience in similar projects, particularly in supplying and installing air conditioning units.
• Compliance with local procurement rules and policies.

Technical Requirements

Bidders are required to adhere to specific technical requirements:

• The AC units must comply with energy efficiency standards and be rated highly for performance.
• Installation must follow safety protocols and regulations applicable to military installations.

Financial Requirements

Prospective bidders should also consider the financial requirements:

• Submission of a detailed quotation including costs for units and installation.
• Depending on the final negotiated contract, performance security may be required.

Document Submission Details

Interested parties must submit their bid documents via the designated channels before the stated deadline. The required submission documents typically include:

• A completed bid form.
• Relevant certifications showcasing compliance and qualifications.
• Any additional documentation as specified in the tender guidelines.

Special Provisions

This tender includes special provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible vendors may benefit from relaxed criteria aimed at promoting their participation in the defense procurement process.

Evaluation Process

Bids will be evaluated based on compliance with technical specifications, pricing, and the vendor's experience. The selection committee will ensure a rigorous evaluation process that adheres to integrity and fairness.

Delivery Locations

The delivery of AC units is expected to take place at various military installations as specified by the Department of Military Affairs. Bidders must consider logistical factors when providing delivery timelines.

Contact Information

For inquiries regarding this tender, bidders are encouraged to seek clarifications through the official channels provided by the Department of Military Affairs.

This tender is an excellent opportunity for qualified vendors to engage with the government sector while contributing to the enhancement of military unit effectiveness through improved infrastructure.

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