Department of Military Affairs Tender by Indian Army (GEM/2025/B/6138306)
Refined Sunflower Oil (V2) (Defence)
Tender Timeline
Tender Title: Supply of Refined Sunflower Oil (V2)
Tender Reference Number: GEM/2025/B/6138306
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of Refined Sunflower Oil (V2). This tender is aimed at enhancing the supply chain of essential commodities within the defence sector. The total quantity required for this tender stands at 20,000 units of refined sunflower oil, catering to the specific nutritional needs of personnel.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality refined sunflower oil that meets the specified standards of the defence establishment. The successful bidder will be responsible for ensuring the timely delivery of the total quantity required, adhering to all relevant and technical specifications set forth in the bid documents. The supply must be compliant with the necessary regulations and cater efficiently to military logistics.
Eligibility Criteria
Bidders interested in this tender must meet specific eligibility criteria. These include:
- Being a registered entity with valid credentials.
- Demonstrating previous experience in supplying food-grade oils or similar products.
- Ability to provide necessary documentation including quality assurances, compliance with food safety norms, and other related certifications.
Technical Requirements
The technical requirements for the refined sunflower oil include:
- Compliance with Food Safety and Standards Authority of India (FSSAI) regulations.
- Adherence to prescribed quality standards including taste, texture, and shelf life.
- Packaging must ensure product integrity during shipment and storage.
Financial Requirements
Participating bidders should be financially sound and provide evidence of their financial stability as part of the tender submission. This can include past financial statements and solvency certificates. An Earnest Money Deposit (EMD) must be submitted to ensure seriousness in the bid, the amount of which will be specified in the tender documentation.
Document Submission Details
Bidders are required to submit all necessary documents electronically as specified in the tender instructions. Submissions must include:
- Bid proposal form
- Technical and financial offers
- Relevant certifications and documentations
All submissions must be made before the submission deadline stated in the tender document.
Special Provisions
This tender offers incentives for Micro, Small, and Medium Enterprises (MSEs) and startups, including provisions that may allow for preferential treatment in the evaluation process. Bidders should ensure they reference applicable clauses in their proposals.
Evaluation Process
The evaluation of submitted bids will be conducted based on both technical and financial offerings. A weighted evaluation criterion will be applied to assess the potential vendor on quality, price, service, and delivery capabilities. Only bidders meeting the technical criteria will proceed to the financial evaluation stage.
Delivery Locations
Successful bidders will be required to deliver the refined sunflower oil to designated military locations as specified in the tender document. Compliance with delivery schedules is crucial to ensure operational readiness.
Contact Information
For any queries related to the tender, bidders can seek additional information from the Department of Military Affairs. It is advisable to ensure that all questions regarding the tender submissions are clarified well in advance.
In conclusion, this tender for the supply of Refined Sunflower Oil (V2) represents a critical procurement opportunity within the defence sector. Interested parties are encouraged to prepare and submit bids that not only meet but surpass the outlined requirements to ensure competitive advantage.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity, having relevant experience in food-grade oil supplies, and providing appropriate certifications such as FSSAI compliance, along with assurance of financial stability.
Bidders must present certificates that demonstrate compliance with food safety standards, quality assurance for the products offered, and any other industry-specific certifications as indicated within the tender document.
The registration process includes submitting relevant documents through the designated electronic submission platform as clarified in the tender details. All registrations must comply with pre-defined guidelines and be completed before the submission deadline.
Accepted document formats typically include PDF and Microsoft Word files. The tender documents will specify exact formats required to ensure compatibility with evaluation systems in place.
Successful bidders are generally expected to provide an appropriate performance security as part of the procurement process. This security serves to guarantee that the contractor will fulfill the obligations of the contract efficiently and within specified terms and conditions detailed in the tender documents.
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