Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6050795)
CISCO IP PHONE 8865 WITH POWER CORD - EC1103V-CISCO-8865,CISCO IP PHONE 7841 WITH POWER CORD - EC11
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Tender Title: Supply of CISCO IP Phones
Tender Reference Number: GEM/2025/B/6050795
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is issuing a tender for the procurement of CISCO IP Phones. The objective of this tender is to acquire a total of 155 units of CISCO IP Phone models 8865 and 7841, complete with power cords, to facilitate improved communication and operational efficiency within the department. This procurement is critical for maintaining robust and streamlined communication channels in military operations.
Scope of Work and Objectives
The selected vendor will be responsible for delivering the specified quantity of CISCO IP Phones along with the required accessories. The scope of work includes supplying, delivering, and ensuring that the units meet the technical specifications outlined in this tender. The broader objective is to equip military personnel with reliable communication tools that meet contemporary technology standards.
Eligibility Criteria
To qualify for bidding on this tender, vendors must be recognized entities with a valid registration. Additionally, they should demonstrate prior experience in supplying communication equipment, particularly IP phones. Vendors are also expected to comply with all relevant regulatory requirements ensuring quality and security in supply.
Technical Requirements
Vendors must ensure that the CISCO IP Phones meet the following technical specifications:
- Model: CISCO 8865 and CISCO 7841
- Compatibility with existing military communication systems
- Provision of necessary power cords and accessories
All products should comply with industry standards for quality and safety.
Financial Requirements
Interested bidders must provide a comprehensive financial proposal, including unit pricing for the phones and total cost, inclusive of shipping and handling. Furthermore, the proposal should outline any additional costs related to warranties or support services.
Document Submission Details
Bidders are required to submit their proposals along with all necessary documents through the prescribed format. All submissions must comply with the guidelines set forth in the tender documents. Proposals not submitted in the correct format or lacking required documentation may be considered non-responsive.
Special Provisions
The tender may include considerations for Micro, Small, and Medium Enterprises (MSEs) and startups. Vendors meeting the criteria may receive benefits such as price preference or enhanced evaluation scores. It’s essential for bidders to include documents that verify their MSE or startup status.
Evaluation Process
Bids will be evaluated based on technical merits and financial competitiveness. The evaluation process will thoroughly assess compliance with the specifications, quality standards, and overall pricing strategy. The Department of Military Affairs reserves the right to seek clarifications from bidders during the evaluation phase.
Delivery Locations
The successful bidder will be required to deliver the IP phones to specified military facilities as outlined in the tender documents. Delivery must be completed within the timeframe established in the purchasing agreement.
Contact Information
For further inquiries regarding the tender, interested parties should refer to the detailed contact information provided in the tender documents. This will include specifics on how to reach the Department of Military Affairs for any clarification needed.
In conclusion, this tender represents an opportunity for qualified vendors to contribute to enhancing the communication capabilities of the military through the supply of high-quality CISCO IP Phones. Vendors interested in participating are encouraged to thoroughly review all documentation and submit their bids in compliance with all outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity with proven experience in supplying communication equipment. Bidders must provide documentation that demonstrates their compliance with these requirements to qualify for participation.
Bidders should provide necessary certificates that verify their business registration, tax compliance, and any industry-specific certifications. All documentation should clearly indicate the vendor’s capability to deliver CISCO IP Phones and adhere to quality standards.
Submissions must be made through the prescribed format as outlined in the tender documentation. All required documents must be submitted electronically, ensuring adherence to the formatting guidelines provided to avoid disqualification.
Bidders may be required to submit performance security in the form of bank guarantees or cash deposits that match a percentage of the total contract value. This security serves to protect against non-compliance with contract conditions.
Yes, MSEs may receive advantages such as price preferences or enhanced evaluation criteria to encourage participation in the tender. This initiative is aimed at fostering inclusivity in procurement processes and stimulating the contributions of MSEs in government projects.
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