Tender Title: Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Tender Reference Number: GEM/2025/B/6166335

Issuing Authority/Department:

This tender is issued by the Department of Military Affairs, under the Ministry of Defence. The department aims to procure quality materials essential for defense operations.

Scope of Work and Objectives:

The primary objective of this tender is to acquire 15 units of tarpaulins made from HDPE woven fabrics conforming to IS 7903 standards. The scope involves delivering high-quality tarpaulins that meet the necessary specifications and use-case scenarios specified by the military establishment. The successful supplier must ensure that the products are durable, weather-resistant, and comfortable under various climatic conditions.

Eligibility Criteria:

Eligible bidders must meet the following requirements:

• Registered entities with the appropriate licenses to supply HDPE woven products.
• Proven experience in manufacturing or supplying similar products.
• Compliance with quality standards as mandated by IS 7903.
• Demonstration of financial stability and capability to fulfill the order quantity.

Technical Requirements:

Bidders are required to adhere to the technical specifications laid out in the tender, which includes:

• Compliance with IS 7903 for HDPE woven fabrics.
• Detailed documentation of production processes and quality checks.
• Samples may need to be provided upon request for prior evaluation.

Financial Requirements:

Bidders must submit:

• A breakdown of costs associated with the supply of the tarpaulins.
• Compliance with the payment terms specified in the tender, which would typically include an Earnest Money Deposit (EMD), to ensure commitment.

Document Submission Details:

All documentation must be submitted electronically through the official procurement platform. Include:

• Filled tender application form.
• Proof of eligibility and registration.
• Financial documentation to support budget claims.

Special Provisions:

Micro, Small, and Medium Enterprises (MSEs) as well as startups may benefit from relaxations in eligibility criteria. These provisions aim to encourage participation from small-scale manufacturers and promote indigenous production aligned with the Make in India initiative.

Evaluation Process:

The evaluation of bids will be robust, ensuring that all proposals are assessed based on:

• Compliance with technical standards.
• Cost-effectiveness.
• Supplier’s past performance history and capacity to deliver.

Delivery Locations:

All tarpaulins are to be delivered to specified locations as directed by the Department of Military Affairs. Exact delivery points will be provided following confirmation of award.

Contact Information:

For any queries related to the tender, bidders are encouraged to contact the procurement department via the official communication channels provided on the tender submission portal.

This tender is an excellent opportunity for companies involved in manufacturing HDPE woven fabrics to showcase their capabilities while contributing to the needs of the defense sector. All interested parties are encouraged to thoroughly review the requirements and submit their proposals within the stipulated time.