The tender titled GEM/2025/B/6151798, issued by the Department of Military Affairs under the Ministry of Defence, invites suppliers to submit bids for the procurement of Oil Filter Cartridges. This tender encompasses the supply of 20 units of high-quality oil filter cartridges that meet specified technical and quality standards.
Scope of Work and Objectives
The primary objective of this tender is to procure Oil Filter Cartridges that will be utilized for military vehicles and equipment. Successful bidders will be required to deliver products that ensure maximum operational efficacy and reliability under varying conditions. The successful supplier will have the responsibility to ensure timely delivery and compliance with all technical specifications outlined in the tender documents.
Eligibility Criteria
To participate in this tender, potential bidders must meet the following eligibility requirements:
- Be a legally registered entity.
- Have experience in supplying similar products to government or military organizations.
- Comply with all applicable regulations and standards related to manufacturing and quality assurance.
Technical Requirements
The technical requirements for the oil filter cartridges include:
- Compliance with required industry specifications and standards for military applications.
- Capability to demonstrate equivalent performance under rigorous testing conditions.
- Detailed product specifications and material data sheets must be submitted along with the bid.
Financial Requirements
Bidders must ensure that:
- They provide the Earnest Money Deposit (EMD) as stipulated in the tender documents.
- A clear financial statement showcasing the financial capacity to fulfill the contract is included.
- Payment terms must be explicitly stated in the bid, including any advance payments, if applicable.
Document Submission Details
All documentation must be submitted in a structured format, including:
- Technical proposal including specifications and compliance declarations.
- Financial proposal detailing pricing for the supply of Oil Filter Cartridges.
- Completed forms and certifications relevant to the eligibility criteria.
Submissions must be made electronically via the designated e-procurement platform as per the guidelines specified in the tender documents.
Special Provisions
This tender considers benefits for Micro, Small, and Medium Enterprises (MSEs) and encourages startups by providing special provisions that may include price preference or additional time for submissions. Bidders are encouraged to submit necessary certifications to claim these benefits.
Evaluation Process
The evaluation of the tenders will be based on:
- Compliance with technical specifications.
- Pricing considerations and overall cost-effectiveness.
- Adherence to submission guidelines and documentation completeness.
The evaluation committee will conduct thorough assessments before awarding the tender to ensure the best value proposal is selected.
Delivery Locations
Successful bidders will be required to deliver oil filter cartridges to specified military facilities as detailed in the tender documents. Locations may vary depending on operational requirements and will be communicated upon award confirmation.
Contact Information
For any inquiries or clarifications regarding this tender, bidders are advised to contact the Department of Military Affairs during the designated hours specified within the tender documentation.
This detailed description aims to ensure that all bidders have the necessary information to prepare their proposals while maintaining compliance with the tender’s requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in supplying oil filter cartridges to government or military organizations. Potential bidders must also comply with all industrial regulations and quality standards. Proof of registration and relevant certifications should be included in the proposal.
Bidders must ensure that the technical specifications comply with the standards set for military applications. This may include detailed performance characteristics, materials used, and testing requirements that validate the durability and efficacy under various conditions. Documentation outlining compliance is essential.
To participate, bidders typically need to provide several certifications, including a proof of registration, quality assurance certifications, and any relevant industry-specific compliance documents. This ensures that the supplied products meet or exceed quality standards required by the government.
Bidders should detail their payment terms in their proposal, including any advance payment requests or milestones tied to deliveries. Compliance with standard government payment procedures is expected, including provisions related to performance security, typically outlined in the tender documents.
Yes, the tender has specific provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs). These may include preferential pricing, assistance in the registration process, and extended timelines for submissions. Eligible MSEs should ensure that they highlight their status in their proposal to take advantage of these provisions.
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