Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6101624)
Custom Bid for Services - Supply & Installation of Audio/ Video Conferencing Systems
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Overview
The GEM/2025/B/6101624 tender is issued by the Department of Military Affairs under the Ministry of Defence. This tender focuses on the Supply & Installation of Audio/Video Conferencing Systems, aiming to enhance communication and collaboration capabilities within military operations. The need for advanced technology in contemporary military settings underscores the significance of this procurement.
Scope of Work and Objectives
The primary objective of this tender is to procure and install sophisticated audio and video conferencing systems that are designed to facilitate seamless communication across various military units. Bidders are expected to provide cutting-edge solutions that align with the latest technological advancements, meeting the military's operational requirements.
Eligibility Criteria
To be considered for this tender, bidders must meet specific eligibility criteria. This includes being a registered entity capable of delivering the requested services. Additionally, experience in similar projects within the last five years will be highly advantageous.
Technical Requirements
The technical specifications for the audio/video conferencing systems must encompass high-definition video quality, superior audio clarity, and compatibility with existing military communication infrastructure. Bidders are required to provide detailed specifications along with their proposals, demonstrating compliance with anticipated military standards.
Financial Requirements
Participants are expected to submit comprehensive financial documents that outline their capability to deliver the products and services outlined in the tender. This involves submitting past financial statements and a proposal detailing pricing models.
Document Submission Details
All tender documentation must be submitted electronically through the designated procurement portal. Bidders should ensure that their submissions are complete, complying with the prescribed formats and guidelines to avoid disqualification.
Special Provisions
There are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups under this tender. Recognizing the importance of supporting smaller businesses, the ministry encourages participation from MSEs by providing them with certain advantages during the evaluation process.
Evaluation Process
The evaluation of bids will be conducted based on a two-stage process: technical and financial evaluations. Proposals will first be assessed on their technical merit, followed by a financial review of the qualified bids. Emphasis will be placed on value for money, innovation, and compliance with requirements.
Delivery Locations
The successful bidder will be responsible for delivering and installing the audio/video conferencing systems at designated military locations, which will be specified upon contract award.
Contact Information
While specific contact details have not been provided, inquiries regarding the tender should be made through the official channels listed on the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the requested services. Bidders must also demonstrate experience in similar projects over the past five years, ensuring they meet the qualifications to undertake the installation of audio/video conferencing systems.
To participate in this tender, bidders must provide relevant certificates that may include business registration, GST registration, and certifications verifying compliance with technical standards pertinent to audio/video systems. These documents establish credibility and eligibility during the evaluation process.
The registration process may require potential bidders to create an account on the designated procurement portal. Upon registration, participants must follow the guidelines for submitting their bids electronically, ensuring all documents are aligned with the stated requirements.
Payment terms for the successful bidder typically encapsulate phases linked to project milestones, such as upfront deposits, upon product delivery, and after installation. Detailed payment conditions will be specified in the contract post-evaluation and selection.
Micro, Small, and Medium Enterprises (MSEs) are afforded specific benefits, such as relaxed eligibility criteria and price preferences during the evaluation process. This initiative aims to encourage wider participation from smaller businesses, aligning with national policies to promote local enterprises.
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