Tender Title: Supply of IT Equipment and Accessories
Reference Number: GEM/2025/B/5949810
Issuing Authority: Department of Military Affairs, Ministry of Defence
The supply of IT equipment and accessories is a tender initiated by the Department of Military Affairs, which aims to acquire essential technology infrastructure to enhance operational efficiency. The scope of this tender includes the procurement of the following categories:
- Server
- Layer 2 Access Switch (V2)
- Online UPS (V2)
- Cat - 6 UTP Ethernet Cable for indoor Wi-Fi use
The primary objective of this tender is to ensure the availability of quality IT equipment and accessories to support various initiatives undertaken by the military.
Scope of Work and Objectives
The successful bidder is expected to deliver 1,251 units across the listed categories. Equipment must meet the technical specifications outlined in the tender documents, ensuring high reliability and performance standards. The key objectives are:
- To provide high-availability IT infrastructure components capable of robust performance in demanding environments.
- To ensure the timely delivery and installation of all awarded items.
- To facilitate ongoing maintenance and support services as required.
Eligibility Criteria
Interested bidders must meet specific eligibility requirements, which include:
- Being a registered entity with valid business licenses.
- Demonstrating prior experience in supplying similar equipment to government or reputable private sector clients.
- Compliance with applicable quality standards and regulations pertinent to IT equipment supply.
Technical Requirements
Bidders must ensure that all offered products conform to the following technical specifications:
- Servers should exhibit high processing power, capacity for expansion, and compatibility with existing military systems.
- Layer 2 Access Switches must support various networking standards and configurations suited for military applications.
- The Online UPS units should ensure uninterrupted power supply with necessary capacity for military-grade IT installations.
- All Ethernet cables should meet or exceed Cat - 6 specifications for indoor use, ensuring optimal data transmission and network connectivity.
Financial Requirements
Bidders must demonstrate sound financial stability, including:
- Submission of the latest financial statements and proof of capacity to manage projects of this scale.
- A bid price that aligns with budgetary constraints outlined by the Department of Military Affairs.
- Compliance with terms regarding any potential Earnest Money Deposit (EMD) necessary for the bidding process.
Document Submission Details
All bidders are required to submit their proposals online through the designated platform, ensuring that all required documentation is complete and accurate. This includes:
- Technical and financial proposals.
- Relevant certificates and company credentials.
- Compliance with any additional specifics mentioned in the tender documents.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering special considerations during the evaluation process. This may include:
- Relaxed eligibility criteria.
- Additional points in evaluation for MSE bids.
- Support for technologies developed within India as per the 'Make in India' initiative.
Evaluation Process
The evaluation of bids will focus on both technical and financial aspects, with emphasis on:
- Compliance with technical specifications.
- Pricing and overall cost-effectiveness.
- Track record and delivery capabilities of the bidder.
Delivery Locations
Delivery of all awarded items must be coordinated with designated military facilities as specified in the tender documents. Bidders will be responsible for arranging transportation and ensuring that all equipment arrives in optimal condition.
Contact Information
For additional inquiries or clarifications regarding this tender, prospective bidders are encouraged to reach out to the Department of Military Affairs through the communication channels available in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a registered entity with an up-to-date business license. Additionally, bidders must demonstrate experience in supplying IT equipment, particularly to government or large enterprises, and compliance with the technical specifications stated in the tender documents. Furthermore, prospective bidders should meet all quality assurance standards relevant to the equipment being tendered.
Products offered must conform to exact technical specifications which include high-performance servers compatible with military applications, Layer 2 Access Switches adhering to current networking standards, and durable Online UPS units providing stable power supply. Additionally, all provided Cat-6 UTP Ethernet cables must meet stringent data transmission guidelines suitable for high-demand environments.
Yes, bidders are required to show financial stability through documentation such as recent financial statements. An Earnest Money Deposit (EMD) may also be necessary, which serves as a security measure ensuring commitment to bidding. The financial proposal should align with the budget set forth by the Department of Military Affairs and demonstrate value to the project.
The evaluation and selection process will be a two-pronged approach encompassing both technical and financial assessments. Submission compliance to the prescribed specifications will be crucial, along with pricing strategies. Proposals that score favorably in meeting technical benchmarks and offering competitive pricing will be prioritized for contract awarding.
There are specific benefits for MSEs, including potentially relaxed eligibility criteria and added evaluation points for bids from these enterprises. This initiative aims to promote inclusivity and support smaller businesses in growth opportunities, aligning with the government’s “Make in India” policy.
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