Tender Title: Supply and Installation of Manageable PoE Network Switch with 24x10/100/1000 RJ-45 Gigabit Ports
Reference Number: GEM/2025/B/6062246
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The supply and installation of manageable PoE network switches with 24x10/100/1000 RJ-45 Gigabit Ports encompasses the procurement process for a key telecommunications component aimed at enhancing the efficiency and reliability of the network infrastructure within the Ministry of Defence. This initiative seeks to improve connectivity and support various operational tasks with enhanced speed and performance.
Scope of Work and Objectives
The primary objective is to supply and install manageable PoE (Power over Ethernet) network switches that comply with current technological standards, ensuring robust data transfer, reduced latency, and improved power management for connected devices. The scope includes:
- Supplying a total quantity of 17 PoE network switches.
- Conducting installations in approved locations as stipulated by the Ministry of Defence.
- Providing necessary training on the functionality and management of the installed equipment.
Eligibility Criteria
To participate, bidders must meet the following eligibility criteria:
- Bidders should be registered entities under relevant Indian laws.
- Possession of relevant certifications and qualifications in networking equipment.
- Demonstrated experience in similar projects or installations.
Technical Requirements
The technical requirements for the PoE network switches include the following specifications:
- 24x10/100/1000 RJ-45 Gigabit ports.
- Support for various network protocols and Power over Ethernet functionalities.
- Compatibility with existing network infrastructures.
- Comprehensive technical documentation and manuals to accompany the supplies.
Financial Requirements
Bidders must provide proof of financial stability, including:
- Audited financial statements for the last two fiscal years.
- Evidence of sufficient working capital for undertaking projects of this magnitude.
Document Submission Details
Bidders are required to submit the following documentation as part of their proposal:
- A completed bid form.
- Copies of relevant business licenses and certifications.
- Technical proposals that outline the planned supply and installation methods.
- Financial documentation and proof of eligibility.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) may avail special provisions aimed at enhancing their participation.
- Startups are encouraged to apply under relevant government initiatives, supporting local innovations and capabilities.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical specifications.
- Financial stability and history.
- Cost-effectiveness and value offered in the submitted proposals.
Final evaluations will prioritize vendors who demonstrate the potential for reliable performance, adherence to deadlines, and quality of service.
Delivery Locations
The delivery locations for the supply will be determined by the Department of Military Affairs and communicated to the awarded bidder post-evaluation.
Contact Information
For any inquiries related to this tender, general guidelines regarding submission, or clarifications on the scope of work, please refer to the official communication channels established by the issuing authority.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under Indian law, possessing the necessary licenses and certifications for networking equipment, and having a reliable track record in previous installations. Bidders must demonstrate relevant experience in delivering similar projects, ensuring their capability to meet the needs of the Ministry of Defence effectively.
Participating bidders must provide valid certificates that attest to their compliance with relevant Indian standards in networking technology. This includes certifications verifying the quality of the PoE network switches being offered. Additionally, bidders should submit proof of business registration and any applicable industry-specific certifications.
The submission process requires bidders to send all necessary bid documents, including the bid form, technical proposal, and financial documentation, through the prescribed methods outlined by the Department of Military Affairs. The submission should be completed by the stipulated deadlines to ensure the proposal is considered in the evaluation process.
Yes, MSEs are offered special considerations in the procurement process, which may include reserved quotas for project participation, relaxed eligibility criteria, and the encouragement of local sourcing. These initiatives aim to promote local entrepreneurship and innovation while fostering competition within the supply chain.
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