Tender Title and Reference Number
Tender Title: Supply and Delivery of Various Automotive Parts
Reference Number: GEM/2025/B/6173413
Issuing Authority/Department
This tender is issued by the Department of Military Affairs, under the Ministry of Defence. The guidelines and documentation related to this tender must adhere strictly to the requirements set forth by the Ministry.
Scope of Work and Objectives
The primary objective of this tender is to procure and supply a diverse range of automotive parts, essential for military applications. The parts include:
- Oil Seals (e.g., LV7 STLN 5330-72-0131159)
- Door Hinges (e.g., LV7 STLN 2510-72-0488959)
- Door Locks (e.g., LV7 TATA 2654-7231-0119)
- Solenoids (e.g., LV7 STLN VF 281002781)
- Shaft Drives (e.g., LV7 STLN 3040-72-0000209)
The scope of work encompasses the supply, delivery, and adherence to the technical specifications outlined in the bidding documents to ensure timely availability of the required parts, maintaining operational efficiency within the department.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements:
- Be a registered entity capable of dealing with the required products.
- Comply with all local regulations concerning automotive parts supply.
- Possess experience in similar contracts, demonstrating reliability and effectiveness in supply chain management.
- Complete all necessary registrations as required under the Procurement policies.
Technical Requirements
Bidders must adhere to technical specifications set for each part, ensuring compliance with the quality standards mandated by the Ministry of Defence. Detailed specifications for each item will be included in the bid document, emphasizing dimensional accuracy and material compliance.
Financial Requirements
Bidders are required to submit a Financial Bid that includes:
- A detailed quotation for each listed item.
- Costs associated with shipping and handling.
- Payment terms that outline availability and delivery timelines to avoid any disruptions.
Document Submission Details
All submissions must be made electronically and should include complete documentation:
- Technical proposal inclusive of specifications and compliance details.
- Financial bid breakdown.
- Proof of eligibility.
Failure to provide complete documents may lead to disqualification from the tender process.
Special Provisions
Considerations will be given to Micro, Small, and Medium Enterprises (MSEs) under the government's initiative to promote startups and smaller vendors. Specific provisions to support startups may apply, enhancing their participation in this tender process.
Evaluation Process
The evaluation process will focus on the following aspects:
- Compliance with eligibility criteria
- Alignment with technical specifications
- Cost-effectiveness of the bid
Feedback will be provided post-evaluation, detailing the strengths and weaknesses of submitted bids.
Delivery Locations
Successful bidders will be required to deliver the specified automotive parts to designated military locations, as specified in the tender documents. Locations may vary based on operational requirements, necessitating bidders' flexibility in their logistics.
Contact Information
For further inquiries about this tender, participants are encouraged to refer to the official contact channels provided in the tender documentation. Communication should remain professional, concise, and relevant to the tender specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, meeting local regulatory compliance, and demonstrating experience in the supply of automotive parts. Bidders must also supply any necessary documentation confirming their eligibility, such as company registration and previous successful contract references.
The technical specifications on automotive parts are detailed in the tender documents. Bidders are required to meet these specifications strictly to ensure compliance with quality standards mandated by the Ministry of Defence. This includes material properties, dimensions, and functionality essential for military applications.
The Earnest Money Deposit (EMD) is a financial security required with the tender submission. This deposit ensures that bidders remain committed to their proposals. The amount is specified in the tender documents and is refundable upon successful completion of the tender process or if the bidder is not selected.
Documents for this tender must be submitted electronically, following the guidelines set forth in the tender documents. Bidders must ensure that all parts of their bid, including the technical and financial proposals, are compiled in an accepted electronic format to avoid any submission issues.
Yes, the tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation. These benefits may include relaxed eligibility criteria, reserved tender allocations, and additional support in the bidding process, which align with the government’s initiative to foster the growth of small businesses.
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