GEM/2025/B/6285623 - Department of Military Affairs
ASSY HEAD LAMP RH,STATOR ASSY,RECTIFIER ASSY,DRIVE ASSY,AIR DRYER WITH UNLOADER VALVE,ASSY CABLE CO
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Tender Title: 1c29bba52
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
Overview
The Ministry of Defence, through the Department of Military Affairs, invites bids for the procurement of various automotive components critical for military operations. The scope of work encompasses the supply of high-quality parts including Assembled Head Lamps, Stator Assemblies, Rectifier Assemblies, Drive Assemblies, Air Dryers with Unloader Valves, and various other components essential for maintenance and support of military vehicles.
Objectives
The primary objective of this tender is to ensure the availability and timely delivery of specialized automotive parts, guaranteeing operational readiness and reliability of military equipment. The bidders are expected to provide superior quality products adhering to stringent standards.
Scope of Work
- Supply of a total of 47 components which include:
- Assembled Head Lamp RH
- Stator Assembly
- Rectifier Assembly
- Drive Assembly
- Air Dryer with Unloader Valve
- Additional components as listed in the complete product specification defined in the Bill of Quantities (BOQ)
Eligibility Criteria
Participation in this tender is limited to registered manufacturers and suppliers who meet the following eligibility criteria:
- Registered entity with valid business licenses.
- Proven experience in manufacturing/supplying automotive components.
- Compliance with quality standards set by the Ministry of Defence.
Technical Requirements
Bidders must ensure their products meet the following technical requirements:
- Adherence to industry standards for automotive parts.
- Compliance with specified specifications in the BOQ.
- Capability to provide documents verifying quality assurance.
Financial Requirements
Bidders need to prepare their proposals in line with the financial requirements, which include:
- Submission of detailed price quotations based on the components listed in the BOQ.
- Provision of Earnest Money Deposit (EMD) as specified through the bidding portal.
Document Submission Details
All documentary submissions must be made electronically through the designated procurement platform. Bidders must adhere to the following submission guidelines:
- Include all specified forms and certifications.
- File formats accepted include PDF, Excel, and DOC.
- Ensure compliance with the mandatory submission timeline as outlined in the tender documentation.
Special Provisions
- There are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups, encouraging their participation in fulfilling the government’s procurement objectives.
- Bidders are encouraged to comply with the "Make in India" initiative by offering products that contribute to local manufacturing.
Evaluation Process
The evaluation process will follow a structured approach:
- Compliance check against eligibility and technical specifications.
- Financial bids will be evaluated based on pricing and adherence to required standards.
- Preference may be given to local suppliers and those ensuring compliance with local content requirements.
Delivery Locations
The successful bidder will be responsible for delivering products to specified military depots and locations as designated by the Ministry of Defence.
Contact Information
For further details or clarifications, interested bidders are encouraged to reach out directly to the Ministry of Defence through the official procurement portal.
Tender BOQ Items
18 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid license, having proven experience in manufacturing or supplying automotive components, and adhering to the quality standards set by the Ministry of Defence. Bidders are also expected to comply with all relevant legal and regulatory obligations.
Bidders must submit necessary certificates proving their business registration, quality assurance certifications, and any additional documentation requested in the tender specifications. These may include ISO certifications, safety standards certifications, and other relevant legal documentation.
Documents must be submitted electronically, and acceptable formats include PDF for written documents, Excel for pricing sheets, and DOC for technical specifications. Bidders are encouraged to ensure all files are properly formatted and clearly labeled to facilitate evaluation.
The payment terms for this tender will be specified within the contractual agreement upon selection. Generally, the payment structure may include advance payment, milestone payments upon delivery, or a final payment upon project completion after an inspection and acceptance of goods delivered.
This tender includes special provisions for MSEs, which encourage their participation by offering benefits like reduced EMD requirements, simplified procedure for registration, and consideration in the evaluation process to foster inclusivity in government procurement activities.
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