Tender Title: Hiring of PA/Music System for Multiple Occasions
Tender Reference Number: GEM/2025/B/6161575
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Tender for Hiring of PA/Music System is initiated by the Department of Military Affairs under the Ministry of Defence. This tender seeks qualified service providers to supply and manage Public Address (PA) and music systems for varied occasions over a designated period. The successful bidder will provide all necessary equipment, including relevant labor and transportation services.
Scope of Work and Objectives
The primary aim of this tender is to ensure the provision of a high-quality PA and music system for multiple events, encompassing sound setup, management, and operational oversight. The successful vendor will need to demonstrate the ability to cater to diverse event requirements, ensuring excellent audio quality and service reliability.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements, including:
- Registration as a legal entity, capable of offering PA and music system services.
- Relevant experience in managing PA systems at events.
- Financial stability to meet the project's demands.
Technical Requirements
Bidders are required to provide detailed specifications of their PA and music systems, which must include:
- Maximum sound capacity.
- Types of equipment (e.g., microphones, speakers, mixers).
- Compatibility with various event formats and sizes.
Also, bidders must detail their operational capabilities, including trained personnel for setup and management.
Financial Requirements
Bidders must demonstrate their financial capability to secure the contract by providing:
- Previous financial statements or affidavits of financial stability.
- Clear pricing structure that outlines costs associated with the hiring of the PA/music system, including labor and transportation.
Document Submission Details
All tender documents must be submitted electronically through the designated e-procurement platform. Bidders are encouraged to review submission formats and ensure all required documentation is appropriately filled out to avoid disqualification.
Special Provisions
This tender includes provisions that encourage proposals from Micro, Small, and Medium Enterprises (MSEs) and considers the benefits for startups. The intent is to promote equitable participation in government tenders while fostering economic growth and entrepreneurship within the sector.
Evaluation Process
The evaluation of bids will involve a comprehensive review based on:
- Technical capability and compliance with specifications.
- Financial proposals and overall value for money.
- Previous experience in similar projects.
Delivery Locations
Services under this tender will be required at various locations across designated sites, as determined by the needs of the Department of Military Affairs during the contract duration.
Contact Information
For inquiries regarding this tender, bidders may directly refer to the Department of Military Affairs and its official communication channels. However, please ensure all questions are directed through the specified e-procurement platform to maintain transparency in the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The required technical specifications for the PA/music systems include sound output capacity, types of audio equipment used, and the ability to manage events of varying scale, which ensures versatility and quality service delivery.
Bidders must submit several key documents during the registration process, including certificates of registration, financial statements verifying stability, proposals outlining service specifics, and comprehensive pricing details in designated file formats.
Price evaluation considers the overall value for money, comparing the total cost against the quality of services offered and the technology used, which ensures that the most beneficial bid is selected while meeting minimum requirements set forth by the Department of Military Affairs.
Yes, special provisions are included to encourage Micro, Small, and Medium Enterprises (MSEs) to participate. These provisions may include price relaxation, capacity building initiatives, and other support mechanisms designed to promote inclusive economic development in the procurement space.
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