Tender Title: Procurement and Installation of GPS Network Time Server for CCTV Surveillance System
Tender Reference Number: GEM/2025/B/6111481
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Procurement and Installation of GPS Network Time Server for CCTV Surveillance System aims to enhance the security and surveillance capabilities of government facilities by providing a reliable time synchronization solution. The project is designed to ensure that all CCTV cameras operate with accurate timing, which is crucial for evidential integrity and effective monitoring.
Scope of Work and Objectives
The successful bidder will be responsible for the procurement, installation, and commissioning of GPS network time servers. Key objectives include:
- Providing a high-precision GPS-based time synchronization mechanism.
- Seamless integration with existing CCTV surveillance systems.
- Ongoing support and maintenance for optimal performance.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity in the respective field.
- Demonstrate prior experience in similar installations.
- Provide references or documentation of past relevant projects.
Technical Requirements
Bidders must comply with specified technical requirements, including:
- High precision in time synchronization (compatibility with NTP standards).
- Integration capabilities with various CCTV hardware and software.
- Robust and durable hardware suitable for the operational environment.
Financial Requirements
Participation in this tender necessitates adherence to the following financial requirements:
- Submission of a competitive bid that reflects quality and capability.
- Provision of a detailed cost breakdown for all components involved.
- Evidence of financial stability and capability to undertake the project.
Document Submission Details
Bidders are required to submit the following documents:
- Bid proposal, outlining technical and financial details.
- Compliance documents demonstrating adherence to eligibility and technical requirements.
- Any required certifications to validate qualifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and is designed to support startups. Special considerations will be provided to facilitate their involvement in the procurement process.
Evaluation Process
The evaluation of bids will be based on a structured assessment of:
- Technical compliance with specifications.
- Financial viability and competitiveness.
- Experience and capability demonstrated in previous projects.
Delivery Locations
The successful bidder will be expected to deliver products and services to all designated locations within the jurisdiction of the Ministry of Defence in India.
Contact Information
Further inquiries regarding the tender should be directed to the Department of Military Affairs. Specific contact names and details are not available for disclosure in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience with GPS network installations, and providing documented evidence of previous relevant work. Bidders must also comply with the technical standards set forth in the tender documentation.
Bidders are required to submit various certifications proving their eligibility, including quality assurance certificates, business registration documents, and any other relevant qualifications. Demonstrating compliance with industry standards will significantly impact bid evaluations.
The registration process involves submitting a detailed bid proposal online, along with the necessary documentation that proves eligibility and compliance with technical specifications. Bidders should prepare all documents in advance to streamline the submission.
All submitted documents should preferably be in digital formats such as PDF or DOC. Bidders must ensure that documents are clear and legible, following any specific formatting guidelines provided in the tender documentation.
Payment terms typically involve an upfront Earnest Money Deposit (EMD) followed by progress payments based on project milestones. Successful bidders should carefully review the tender for any specific conditions regarding payment timelines and terms to ensure compliance and satisfaction.
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