Tender Title: AMC of Integrated Security and Surveillance System - Theft Prevention, Remote Video Monitoring, Monitor Operations
Tender Reference Number: GEM/2025/B/6081988
Issuing Authority: Department of Military Affairs, Ministry of Defence
The AMC of Integrated Security and Surveillance System is a vital initiative aimed at enhancing the theft prevention, remote video monitoring, and overall operational monitoring capabilities within defense settings. The primary objective of this tender is to procure a comprehensive service that includes the maintenance, support, and upgrading of existing security and surveillance systems to ensure they function at optimal performance levels.
Scope of Work and Objectives
The scope of work encompasses the Annual Maintenance Contract (AMC) for an integrated security and surveillance system which includes hardware components, software solutions, networking infrastructure, licenses, and additional accessories. The objectives are to ensure continuous monitoring, effective theft prevention strategies, and timely upgrades and maintenance of the systems in place.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria as outlined by the Department of Military Affairs. Typically, this includes having a valid registration as a service provider within the relevant sectors, previous experience in handling similar projects, and compliance with all regulatory norms applicable within the defense sector.
Technical Requirements
Bidders are required to present technical solutions that are robust, secure, and support comprehensive surveillance. The solution must be capable of providing detailed reports, remote monitoring functionalities, and a user-friendly interface. Equipment should adhere to industry standards and demonstrate compatibility with existing systems.
Financial Requirements
Financial stability is crucial; hence bidders will need to present documented evidence of their financial capabilities. A minimum turnover threshold may be established, alongside demonstration of previous successful financial engagements in similar projects.
Document Submission Details
All tender documents must be submitted through the prescribed electronic format as instructed. Important documents typically include the bid proposal, technical specifications, financial documents, and certifications. Bidders must ensure compliance with submission guidelines to avoid disqualification.
Special Provisions
The tender allows for benefits directed toward Micro, Small, and Medium Enterprises (MSEs) and startups, offering a competitive edge for small businesses actively contributing to the defense sector.
Evaluation Process
Proposals will undergo rigorous evaluation based on predefined criteria, considering technical capability, financial soundness, and compliance with submission requirements. The selection process aims at identifying a bidder whose proposal aligns best with the objectives laid out in the tender.
Delivery Locations
The delivery for services and installations as outlined in the bid will primarily take place at designated military installations as instructed by the Department of Military Affairs.
Contact Information
For further information regarding this tender, please refer to official communication from the Department of Military Affairs. It is imperative that interested bidders engage with the authority for any clarifications needed on the submission process or technical specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating include being a registered entity in relevant sectors, possessing experience in providing maintenance services for surveillance systems, and meeting compliance with industry standards. Bidders must demonstrate operational capacity to manage the responsibilities outlined in the request.
Bidders need to provide a solution that aligns with robust industry standards in security and surveillance. This includes software compatibility, secure networking, and high-resolution monitoring capabilities. The system should support various functionalities and provide a scalable solution to meet evolving threats.
The Earnest Money Deposit (EMD) is usually a financial commitment required from bidders to ensure serious participation and to safeguard against non-fulfillment of contract obligations. Specific amounts and conditions related to the EMD will be provided in the tender documents. Bidders should keep this in mind during the financial planning of their proposals.
Proposals must be submitted through the prescribed electronic document format, adhering to the guidelines outlined in the tender notice. Submissions should include all required documentation such as technical propositions, financial standings, and compliance certificates to ensure a comprehensive bid.
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions that cater to their unique challenges while also encouraging innovation and competitive pricing in the defense sector. These provisions may include relaxed eligibility criteria or dedicated support during the bidding process.
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