Department of Military Affairs Tender by Indian Army (GEM/2025/B/6138784)
Hand brake assy,Dual brake valve,SP Valve,Regulator,Reverse shaft assy,Hose Delivery pipe,Hose assy
Tender Timeline
The tender titled SPARES with reference number GEM/2025/B/6138784 is issued by the Department of Military Affairs, which operates under the Ministry of Defence. This tender seeks qualified suppliers to provide various spare parts necessary for defense equipment maintenance, ensuring operational readiness and efficient functioning of military machinery.
Scope of Work and Objectives
The primary objective of this tender is to acquire essential spare parts, including:
- Hand brake assembly
- Dual brake valve
- SP valve
- Regulator
- Reverse shaft assembly
- Hose delivery pipe
- Hose assembly
- And several other components pertinent to military equipment preservation and functionality.
Anticipating a total requirement of 47 units, this tender aims to ensure that supplies meet the military standards.
Eligibility Criteria
To participate in this tender, interested bidders must meet specified eligibility requirements. These requirements typically include:
- Registration as a legal entity for business commerce.
- Compliance with the regulations stipulated by the Ministry of Defence.
- Experience in supplying similar spare parts or components.
Technical Requirements
Bidders must demonstrate that they can meet specific technical requirements. This includes adherence to quality standards applicable to all listed spare parts, ensuring that they function as expected under military conditions. Detailed specifications of spare parts may be requested as part of the tender submission.
Financial Requirements
Prospective bidders need to fulfill stipulated financial requirements, which may include providing
- Proof of financial capability.
- Submission of the Earnest Money Deposit (EMD) to secure their bid.
- Performance security may also be mandated post-award to ensure delivery and compliance.
Document Submission Details
Bidders should carefully prepare their submissions as outlined in the tender documentation. All required documents must be submitted through the specified channels, formatted in accordance with the tender's requirements. Proper submission is critical to ensure evaluation eligibility.
Special Provisions
In line with governmental initiatives, provisions encourage Micro, Small, and Medium Enterprises (MSEs) and startups to engage with this tender. This initiative aims to bolster local businesses, providing them with opportunities to contribute to government procurement.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility requirements.
- Technical capabilities.
- Overall pricing. Each bid will be subjected to thorough scrutiny, ensuring that selected suppliers can faithfully deliver the specified spare parts.
Delivery Locations
The delivery locations for all spare parts will be specified in the tender documentation. Suppliers are required to ensure timely delivery to these designated sites, which are critical to military needs.
Contact Information
For further inquiries or assistance, bidders are encouraged to reach out to the designated contacts listed in the official tender documentation. This communication channel is imperative for clarifying any uncertainties or obtaining additional information necessary for bid preparation.
In summary, the tender for SPARES - GEM/2025/B/6138784 offers a unique opportunity for businesses to contribute to the essential supply chain of defense mechanisms, fostering innovation and efficiency in military operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying defense materials. Bidders should possess prior experience in similar works and compliance with regulations set by the Ministry of Defence. Sufficient financial capacity must be evidenced through documentation, while MSEs are encouraged to apply under special provisions.
Participants in the tender must provide various certificates that demonstrate their compliance with quality standards, technical capabilities, and specific registrations required by the relevant authorities. Certificates may include ISO certifications or other industry standards pertinent to the specified components.
Bidders must go through the registration process outlined in the tender documents, which involves filling out necessary forms and submitting required documentation online. Following this, they must ensure that their submissions meet all outlined requirements to qualify for the evaluation phase.
The accepted document formats for submissions typically include PDF and Word documents. It is crucial to follow the detailed requirements provided in the tender documentation to ensure that submissions are compliant and can be evaluated efficiently.
Payment terms for the awarded tender will specify conditions under which payments are released. These often include an initial payment upon contract signing, followed by milestone payments or full payment after satisfactory delivery of all spare parts, as detailed in the tender documentation.
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