The tender titled Supply of Printers and Accessories with reference number 43353044c is issued by the Department of Military Affairs under the Ministry of Defence, aimed at procuring essential printing equipment. This procurement is part of a larger initiative to enhance operational efficiency within the armed forces.
Scope of Work and Objectives
The primary objective of this tender is to secure the supplies of various printing devices and accessories, including but not limited to Epson Printers L 15180, L 4260, L 6580, and the HP Scan Jet Pro 2600 F1, as well as splitter connectors. Suppliers are required to provide a total quantity of five (5) units across the specified categories. The successful bidders must demonstrate the ability to deliver high-quality products that meet the operational needs of the Department of Military Affairs.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements:
- Be a registered legal entity capable of entering into contracts.
- Have a proven track record in supplying similar products and services.
- Adhere to compliance requirements relevant to government contracts.
Technical Requirements
Bidders must provide all products specified in the tender documentation, ensuring that they meet the required technical specifications outlined. This includes compliance with quality standards that are crucial for military applications. Documentation detailing the specifications of the offered models must be included with the submission.
Financial Requirements
Bidders are expected to demonstrate financial stability and must provide evidence such as financial statements or bank references. Each proposal must align with the expected financial valuation of the items offered and include comprehensive pricing information for evaluation.
Document Submission Details
All documentation related to this tender must be submitted electronically through the designated platform. Bidders should ensure that submitted documents include:
- Technical proposals detailing compliance with specifications.
- Financial proposals, including the cost breakdown.
- Certificates of eligibility where applicable.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) by offering benefits that encourage their participation. Startups focusing on innovative solutions related to printing and scanning technologies may also receive special considerations under this tender, aligning with principles of 'Make in India'.
Evaluation Process
The evaluation process for this tender will involve a detailed review of both technical and financial proposals, ensuring that the selected bidders meet the quality standards and operational needs of the Department of Military Affairs. The evaluation criteria will focus on product quality, pricing, and the bidder’s past performance.
Delivery Locations
Successful bidders will be required to deliver products to specified military units or procurement offices as designated in the final agreement post-selection. The delivery schedule and locations will be communicated upon final evaluation.
Contact Information
For further inquiries about this tender, interested parties may contact the issuing authority directly through the contact channels provided on the official tender platform. All queries should be directed to ensure a streamlined communication process.
This tender represents an excellent opportunity for suppliers in the printing and scanning sector, particularly those who can fulfill the requirements set forth by the Department of Military Affairs officially under the Ministry of Defence. Please prepare and submit your proposals in accordance with the guidelines mentioned above.
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Frequently Asked Questions
The eligibility requirements include being a registered entity that can enter into contracts with government departments, having a relevant experience in supplying printing devices and adhering to compliance regulations set forth by the issuing authority. Suppliers must ensure that they present necessary supporting documents that showcase their capability and experience in the field.
To participate in this tender, bidders need to submit several certificates, including a certificate of incorporation, GST registration, and any relevant industry certifications that validate their capability to provide the specified products. Additionally, evidence of prior contracts or supplier agreements can enhance credibility.
The registration process for participating in this tender involves creating an account on the designated tendering platform. Vendors must provide required business details, upload necessary documents for verification, and adhere to any stipulated registration deadlines.
Bidders must submit their proposals and documents in acceptable formats, primarily PDF for written submissions. All technical specifications must be clearly outlined, and any supplementary information should also comply with the required documentation standards.
Successful bidders will be required to provide a performance security to guarantee the fulfillment of their obligations under the contract. This security is typically a fixed percentage of the contract value and must be in the form of a bank guarantee or similar instrument as per the guidelines provided during the bid process.
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