Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6158005)
Examination Service - Offline; Question Paper Design, Candidate Registration, Withdrawl of Registra
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Tender Title: Examination Service - Offline; Question Paper Design and Related Services
Tender Reference Number: GEM/2025/B/6158005
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Examination Service - Offline tender, identified by reference number GEM/2025/B/6158005, invites bids for comprehensive examination services focusing on different aspects of candidate management and question paper design. This initiative is aimed at streamlining the examination process effectively while ensuring a smooth experience for candidates.
Scope of Work and Objectives
The key objective of this tender is to provide a wide array of examination-related services, which include:
- Design and development of question papers tailored to various examination formats.
- Candidate registration processes, including the withdrawal and update of registrations to accommodate changing candidate needs.
- Admit card processing to facilitate candidate participation.
- Provision of a web portal and software for effective registration, data verification, and candidate shortlisting.
- Ensuring the delivery of 36000 candidates for the examination cycle.
The contractor will be responsible for maintaining the integrity and confidentiality of examination materials, ensuring that all operational frameworks adhere to the stipulated standards and protocols.
Eligibility Criteria
Bidders must ensure they meet mandatory eligibility requirements, including but not limited to:
- Registration as a legal entity with relevant governmental bodies.
- Proven experience in examination services or related sectors.
- Adequate operational capacity and resources to handle the stipulated volume of candidates.
Technical Requirements
Bidders are expected to comply with specific technical requirements that maintain industry standards and best practices for examination services. Key technical aspects include:
- Utilizing secure platforms for candidate data management.
- Efficient and user-friendly interfaces for both candidates and administrators.
- Comprehensive data verification processes to authenticate candidate information.
Financial Requirements
Bidders should provide a detailed financial proposal that encompasses:
- A transparent breakdown of costs associated with service delivery.
- Provisions for potential Performance Security as determined in the terms of contract.
Document Submission Details
Bid submissions must adhere to the following guidelines:
- All essential documents should be collated and submitted electronically in accepted formats.
- Detailed proposals should clearly articulate the methodology and tools to be employed.
Special Provisions
This tender offers significant advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with opportunities to participate actively in the process while contributing to the broader goals of the 'Make in India' initiative.
Evaluation Process
Bids will undergo a rigorous evaluation process, focusing on compliance with:
- Technical specifications.
- Pricing evaluation considerations, understanding both cost-effectiveness and value for money.
- Proposals will be assessed for their alignment with quality standards specified by the Ministry of Defence.
Delivery Locations
Services will need to be delivered across various locations as specified in the contract, ensuring comprehensive coverage across regions where examinations are held.
Contact Information
For specific inquiries and clarifications related to this tender, refer to the official channels identified by the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant governmental bodies, demonstrating previous experience in providing examination-related services, and presenting the necessary operational capacity to manage the needs of 36000 candidates effectively. Entities must also ensure compliance with all regulations and quality standards stipulated by the Department of Military Affairs.
Bidders must possess and submit various certificates to verify their operational legitimacy and capacity. These may include business registration certificates, financial stability statements, proof of past performance in similar projects, and quality assurance certifications to ensure compliance with industry standards.
To register for participation in the tender process, potential bidders should first ensure their eligibility and prepare the necessary documentation. Registration usually involves submitting an application along with required documents through the official tender platform or website designated by the issuing authority.
Bidders must adhere to stringent technical specifications, including the provision of secure platforms for data management, user-friendly interfaces for candidates and administrators, and robust verification systems to authenticate candidate data throughout the examination process.
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