Technical Education Department Uttar Pradesh Tender by Joint Entrance Examination Council (GEM/2025/B/6168839)
Examination Service - Online; Question Paper Design, Provision of Venue, Question Paper Hosting on
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Tender Title: Online Examination Services
Reference Number: GEM/2025/B/6168839
Issuing Authority: Technical Education Department, Uttar Pradesh
The Technical Education Department of Uttar Pradesh is inviting bids for the provision of Online Examination Services as part of a comprehensive examination system. This tender encompasses a wide scope of work aimed at facilitating online assessments through various services, which includes Question Paper Design, Provision of Venue, and Question Paper Hosting on the Website. Additionally, the tender includes the processing of Admit Cards as per the requested Functional Performance (RFP).
Scope of Work and Objectives
The primary objectives of this tender are to ensure a seamless and secure exam administration process that leverages online platforms. The successful bidder will be required to deliver the following services:
- Design and develop high-quality question papers in various subjects.
- Provide and manage venues equipped with the necessary technology and bandwidth.
- Host question papers on a secure online platform ensuring accessibility and integrity.
- Process and distribute admit cards to candidates timely.
Eligibility Criteria
Bidders must meet specific eligibility criteria to be considered for this tender. Eligible entities include:
- Registered companies or organizations with prior experience in providing similar examination services.
- Compliance with all applicable legal, regulatory, and quality standards required for educational services.
Technical Requirements
The technical requirements demand adherence to stringent standards that ensure the reliability and integrity of online examinations. Bidders are expected to possess:
- High-speed internet connectivity and server capabilities to support large volume traffic during examination periods.
- A robust system that can securely store and manage question papers and candidate data.
- Advanced integrity measures to ensure the authenticity of candidates taking the exams.
Financial Requirements
Financial proposals should include complete details regarding pricing structures, including any potential discounts for large quantities, administrative fees, or additional costs associated with the venue and technology provisions. A clear breakdown of costs must be provided.
Document Submission Details
Bidders must submit the necessary documents as part of their proposal. Key documents may include:
- Company registration certificate
- Experience credentials in similar service provisions
- Financial statements for the last three years
Special Provisions
This tender is particularly beneficial for Micro, Small, and Medium Enterprises (MSEs) and startup businesses. Eligible MSEs are encouraged to apply, which could provide them with a competitive edge in procurement process.
Evaluation Process
The evaluation of bids will be based on a combination of technical proficiency and financial viability. A thorough assessment will weigh the capacity to meet the technical requirements, quality of services offered, and proposed financial costs.
Delivery Locations
Services will be required across various districts in Uttar Pradesh, ensuring broad access for all candidates.
Contact Information
For any further inquiries regarding the tender process, bidders are encouraged to reach out through the official communication channels provided by the Technical Education Department of Uttar Pradesh.
It is of utmost importance that all potential bidders review the requirements and guidelines as outlined in this tender to ensure a comprehensive submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a minimum of three years of experience in providing examination services. Additionally, bidding entities should comply with all necessary legal registration and quality standards applicable to educational services.
Bidders must submit legal certifications such as company registration along with documents evidencing previous experience in similar projects. You may also need certificates demonstrating compliance with educational standards and any quality assurance certifications.
To register for this tender, bidders must complete the official registration process as outlined in the tender documentation. Ensure that all documentation is accurate and submitted in accordance with the specified document submission guidelines.
Bidders must ensure that their proposals include technical specifications that guarantee networking capabilities, security measures, and systems that can handle large traffic volumes during the examination process. Compliance with educational technology standards is crucial.
Financially, bidders must submit a detailed cost breakdown. Typically, an Earnest Money Deposit (EMD) is required, alongside performance security that is often stipulated to safeguard project completion. Payment terms will be clearly stated in the tender documentation and must be adhered to.
Each bidder should ensure compliance with all requirements outlined in this tender to promote a smooth bidding experience.
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