Tender Title: Procurement and Installation of VHF Repeaters Station and Its Accessories
Tender Reference Number: 1491604c5
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
The tender for the Procurement and Installation of VHF Repeaters Station focuses on acquiring essential communication equipment to enhance operational effectiveness. The engagement aims to furnish various departments with cutting-edge VHF repeaters, complete with inbuilt power supply units, antennas, RF cables, and other necessary accessories to support efficient communication across designated areas.
Scope of Work and Objectives
The primary objective of this tender is to procure and install Digital Repeaters operating within the frequency range of VHF 136 - 174 MHz. This will include the supply of:
- Digital VHF repeaters
- An inbuilt power supply unit
- A 6 dB gain GP antenna
- 45-meter RF cable with connectors
- 6-meter pole for the antenna
- 150 AH battery
- 6U rack for equipment
- A surge protection unit
- A programming kit
The successful bidder will be responsible for ensuring optimal installation and operational functionality of all equipment supplied.
Eligibility Criteria
Eligible bidders must possess:
- Valid business registration
- Prior experience in similar installations and supply projects
- Capability to deliver and integrate complex technical solutions within stipulated timelines
- Compliance with safety standards and environmental regulations
Technical Requirements
Bidders will be required to comply with specific technical standards which may include:
- Quality certifications for equipment being supplied
- Technical documentation illustrating specifications and compatibility with existing systems
- Demonstrated operational reliability and efficiency of offered products
Financial Requirements
Bidders must demonstrate financial stability and capability to complete the project, including:
- Proof of financial documentation (e.g., balance sheets, income statements)
- Compliance with relevant tax norms and certifications
Document Submission Details
Prospective bidders must submit their proposals electronically through the designated tender platform. All necessary documents must be included, such as:
- Complete technical and financial proposals
- Relevant certificates and licenses
- Proof of eligibility and experience
Special Provisions
The tender offers provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups, encouraging them to participate actively in this procurement process. This includes benefits such as easier access to tender documents, relaxation in qualifications, and assistance in submission procedures.
Evaluation Process
The evaluation of submissions will be based on:
- Compliance with technical specifications
- Financial stability and proposal pricing
- Past performance and track record in delivering similar projects
- Overall value proposition and commitment to service delivery
Delivery Locations
Equipment must be delivered to specified locations as defined by the Ministry of Defence, ensuring timely installation and operational readiness.
Contact Information
Any inquiries can be addressed through the official communication channels provided on the tender platform. Standard inquiry response times will be maintained to facilitate smooth communication.
This tender represents a significant opportunity for qualified vendors to contribute to enhancing critical communication infrastructure in the defense sector. Bidders are encouraged to approach the process thoroughly, ensuring adherence to all requirements stipulated in this documentation.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal status, possessing relevant experience in similar projects, and demonstrating compliance with safety and environmental regulations. Additional documentation may be required to affirm the bidder’s capabilities and qualifications for executing the project.
Bidders must ensure that the VHF Repeaters and associated equipment meet specific technical specifications, such as frequency range capabilities (VHF 136 - 174 MHz), adherence to quality standards, and compatibility with existing systems. Documentation demonstrating compliance must be included in the proposal.
Documents may be submitted electronically through the designated platform. Accepted formats typically include PDFs and Word documents, ensuring each submission is appropriately referenced and organized. Bidders should verify the specific requirements outlined in the submission guidelines of the tender.
The Earnest Money Deposit (EMD) requirements will vary based on the overall bid value. Bidders are advised to check the tender specifics to ascertain the required deposit amount, which serves as a commitment to proceeding with the tender process in good faith.
Yes, there are specific benefits for MSEs and start-ups, designed to facilitate participation in competitive tenders. This includes easier access to information, reduced qualifying criteria, and support during the bidding process, promoting inclusivity and diversity in the procurement framework.
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