Tender Title: Supply and Installation of Outdoor Gym Equipment
Tender Reference Number: GEM/2025/B/6145913
Issuing Authority/Department: Department of Panchayati Raj
The Department of Panchayati Raj is inviting bids for Supply and Installation of Outdoor Gym Equipment. This tender aims to enhance public health and encourage fitness among community members by providing high-quality outdoor gym equipment across various locations. The successful bidder will be responsible for delivering and installing the equipment as outlined in the scope of work.
Scope of Work and Objectives
The primary objective of this tender is to procure and install a range of outdoor gym equipment. The scope of work includes the following categories of equipment:
- Twister - Outdoor Gym Equipment
- Chest Press - Outdoor Gym Equipment
- Leg Press - Outdoor Gym Equipment
- Parallel Bar - Outdoor Gym Equipment
- Air Walker/Stroller - Outdoor Gym Equipment
- Surf Board - Outdoor Gym Equipment
- Sit Up Board - Outdoor Gym Equipment
- Shoulder Builder/Arm Wheel - Outdoor Gym Equipment
The selected contractor will ensure the equipment is durable, safe, and suitable for public use. All installations should comply with applicable safety and quality standards to promote user welfare.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which typically include being a registered entity, possessing valid certifications, and demonstrating previous experience in similar projects. Bidders are encouraged to refer to the tender dossier for a comprehensive list of requirement specifications.
Technical Requirements
Bidders must adhere to the technical specifications set forth in the tender documents. The equipment must meet international quality standards, be weather-resistant, and require minimal maintenance. Detailed technical specifications for each category of equipment will be provided in the tender documents.
Financial Requirements
Bidders are required to submit a Financial Proposal that includes detailed pricing for the equipment and installation services. It is important that the financial proposal reflects the quoted prices, including applicable taxes. Bidders must demonstrate financial stability through appropriate documentation, such as bank statements and financial projections.
Document Submission Details
All bids must be submitted through the designated platform, following the outlined submission guidelines. Key documentation includes:
- Technical Proposal
- Financial Proposal
- Eligibility documents (certificates, registrations)
- Any additional supporting documents as specified in the tender dossier
Special Provisions
This tender may offer certain benefits for Micro, Small, and Medium Enterprises (MSEs) or startups, such as price preferences during the evaluation process. Bidders are advised to refer to the tender documents to understand the specific provisions and requirements.
Evaluation Process
Bids will be evaluated based on predetermined criteria, which include technical capacity, financial proposals, and compliance with eligibility requirements. The evaluation team will assess each submission prior to awarding the contract.
Delivery Locations
The successful contractor will be required to deliver and install the equipment at designated locations as specified by the Department of Panchayati Raj. Detailed delivery logistics will be discussed upon awarding the tender.
Contact Information
For any inquiries related to this tender, interested parties should refer to the official contact details provided within the tender documentation. All communications must be directed through official channels to ensure transparency and integrity of the bidding process.
In summary, this tender represents an excellent opportunity for qualified suppliers and contractors to contribute to community fitness initiatives by providing high-quality outdoor gym equipment. Interested vendors are encouraged to prepare their documentation carefully and adhere to all requirements stipulated in the tender paperwork.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements generally include being a registered entity registered with relevant government bodies, possessing necessary certifications, and demonstrating experience in supplying similar equipment. Bidders may also need to comply with minimum turnover thresholds or provide references from previous clients. Furthermore, entities applying under the MSE category should provide valid documentation to substantiate their classification to avail MSE benefits.
The technical specifications for the outdoor gym equipment include compliance with applicable safety and performance standards. The equipment should be durable, weather-resistant, and suitable for public use. Each type of equipment, such as Twisters, Chest Presses, etc., will have specific technical detailing provided in the tender documents. Bidders must ensure compliance with these specifications to qualify for evaluation.
Bidders are expected to submit a Financial Proposal that encompasses complete pricing for all equipment and installation services. Additionally, bidders must present financial documentation demonstrating their financial stability, such as recent bank statements, which can substantiate their capability to execute the contract without disruptions. All pricing should include applicable taxes and any extra costs should be clearly delineated in the proposal.
Bidders must submit all necessary documentation electronically through the designated portal as outlined in the tender guidelines. The submission must include a completed Technical Proposal and Financial Proposal, along with any eligibility documents required. Attention should be paid to the formatting of documents and adherence to specified file types (e.g., PDF, Word) to ensure acceptance of bids.
MSEs participating in this tender may benefit from preferential evaluation criteria, reduced waiting periods, or financial incentives during the tender evaluation process. Compliance with ‘Make in India’ policies may also facilitate additional preferences for locally produced equipment. MSEs should ensure that they provide valid documentation to claim these provisions and enhance their chances in the bidding process.
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