Department of Panchayati Raj Tender by Madhepura District Panchayats (GEM/2025/B/6155829)

Overview

The tender titled GEM/2025/B/6155829 is issued by the Department of Panchayati Raj. The purpose of this tender is to solicit bids for the procurement of handcrafted chairs categorized under the furniture sector. This document outlines the scope of work, eligibility criteria, financial and technical requirements, as well as the submission processes.

Scope of Work and Objectives

The primary goal of this tender is to procure a specified quantity of handcrafted chairs, which will be utilized for various official purposes within the Panchayati Raj offices. The successful bidders will be expected to deliver these items to designated locations as stated in the tender documents. The quantity required is one (1) unit, highlighting that while the order size may appear small, the emphasis is on quality and craftsmanship.

Eligibility Criteria

To be eligible for this tender, interested bidders must ensure compliance with the following criteria:

• The bidder must be a registered entity.
• The bidder should possess necessary approvals and certifications that demonstrate their capacity to manufacture and supply high-quality handcrafted chairs.
• The bidders must have relevant experience in supplying similar furniture items to government departments or institutions.

Technical Requirements

Bidders are required to meet the following technical specifications:

• The handcrafted chairs must conform to aesthetic and durability standards suitable for official use.
• Bidders must provide detailed specifications of the materials used, craftsmanship techniques, and design elements incorporated into each chair.
• Compliance with quality standards pertinent to handmade furniture products is essential.

Financial Requirements

Financial documentation must be submitted to showcase the financial stability of the bidder. This may include:

• Bank statements and references.
• Profit and loss statements for the previous fiscal years.
• A valid Earnest Money Deposit (EMD) must be submitted as part of the bidding process to ensure commitment.

Document Submission Details

Bidders are required to compile and submit necessary documents electronically via the designated online bidding platform. Key documents include:

• Completed bid proposal
• Financial statements
• Technical specifications
• Proof of eligibility and registration.

Each submission must follow the specified document formats as mentioned in the guidelines; non-compliant documents may lead to disqualification.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), offering benefits such as exemptions in fees, enhanced evaluation score weightage, and other supportive measures to encourage participation from smaller firms and startups.

Evaluation Process

The evaluation will be conducted based on:

• Compliance with technical and financial requirements.
• Quality and craftsmanship of the proposed items.
• Cost-effectiveness and pricing strategy as per market rates.
• Overall history of reliability and delivery capability of the bidder.

Delivery Locations

Successful bidders will be required to deliver the chairs to specified locations designated by the Department of Panchayati Raj. Exact locations will be communicated after the tender evaluation process is complete.

Contact Information

For further inquiries, bidders may reach out to the Department of Panchayati Raj. Specific points of contact may not be listed but interested companies should refer to official communication channels for assistance.

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