Tender Title: Supply and Installation of Wooden Book Cases, Counter Chairs, and Heavy Duty Storage Racks
Tender Reference Number: GEM/2025/B/6152915
Issuing Authority: Department of Panchayati Raj
The Department of Panchayati Raj has issued a tender for the supply and installation of essential furniture items, including Wooden Book Cases, Counter Chairs, and Heavy Duty Storage Racks. This tender aims to enhance the infrastructure of public facilities through quality furnishing solutions.
Scope of Work and Objectives
The primary objective of this tender is to procure 22 units each of Wooden Book Cases, Counter Chairs (Bar/Pub), and Heavy Duty Storage Racks, combined to meet the varied requirements of community centers and public administrative offices. Each item must align with intended functional purposes and aesthetic standards befitting public use.
The successful bidder will be responsible for:
- Designing and manufacturing the furniture according to specified dimensions and styles.
- Ensuring the durability and functionality of each piece.
- Providing reliable delivery and assembly at designated locations.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Must be a registered supplier with relevant experience in manufacturing and supplying furniture.
- Compliance with local laws and regulations.
- Possession of necessary certifications required for the provision of goods.
Technical Requirements
The technical specifications for the furniture items include:
- Wooden Book Cases: Must be constructed from high-quality, sustainably sourced wood, with a minimum of three shelves.
- Counter Chairs: Durable design suitable for bar or pub environments, with appropriate height specifications and weight capacity.
- Heavy Duty Storage Racks: Capable of supporting significant weight, designed for heavy usage.
Financial Requirements
Bidders should be prepared to submit all financial statements, including previous sales reports and audited accounts for the last three years, showcasing their financial stability and capacity to fulfill the order.
Document Submission Details
All submissions must include:
- Completed technical and financial proposals.
- Proof of registration and eligibility documents.
- Relevant certifications as specified in the tender documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, which may provide certain benefits such as relaxed eligibility criteria and additional evaluation points to promote inclusivity and local entrepreneurship.
Evaluation Process
The evaluation of submitted bids will be based on:
- Compliance with technical requirements.
- Quality and design specifications.
- Pricing competitiveness and overall value offered.
- Past performance and stability demonstrated through financial documentation.
Delivery Locations
Delivery is to be made at specified government facilities and public administration offices as per the guidelines provided within the tender documentation.
Contact Information
For any inquiries, participants may refer to the official contact details listed in the tender announcement to obtain further clarification on the submitting process and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper licenses to manufacture and supply furniture items. This entails compliance with local laws and certifications necessary for ensuring quality standards. Bidders should demonstrate relevant experience in supplying similar goods and must present documentation to validate their registration status.
The technical specifications require that Wooden Book Cases be made from high-quality wood with multiple shelves. Counter Chairs need to be sturdy, designed for bar/pub settings, and able to withstand daily use. Heavy Duty Storage Racks must be durable and support significant weight capacity. Compliance with these specifications is crucial for the evaluation process.
Tender documents must be submitted in written form, accompanied by the required technical and financial proposals, and provided electronically if specified. All submissions should be sent to the contact address indicated in the tender invitation. Furthermore, compliance with the specified document formats is mandatory for acceptance.
Micro, Small, and Medium Enterprises (MSEs) and startups are provided with special considerations in this tender. They may receive additional evaluation points and may benefit from relaxed eligibility criteria to encourage their participation in public procurement processes. This initiative aligns with the government’s efforts to promote local businesses and entrepreneurship.
Payment terms will be clearly stated in the contract awarded from this tender, often requiring upfront payments or milestone-based payments depending on the scope of work completed. Additionally, performance security is usually required from the successful bidder to ensure project completion as per timeline and quality standards, often calculated as a percentage of the total contract value.
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